Auditing Services

The vendor is required to provide comprehensive auditing services of internal financial accounts and records of forty-seven (47) schools, county career center, and the county center for student success starting July 1, 2025 through June 30, 2026.
- These services must ensure compliance with educational policies, financial regulations, and applicable accounting standards.
- The auditing firm will conduct an annual audit of the financial records associated with the internal accounts of all schools within the district, enhancing transparency, accountability, and proper fiscal management.
- The audit may begin by July 1 and must be completed by august 31 of each year; no minimum time requirement is associated with the audit of each school; it is acceptable for two elementary school audits to be performed on the same day by the same audit team (i.e., one in the morning and one in the afternoon).
- A conference comprising the audit team and the principal or center administrator will be conducted upon the conclusion of each audit to review the findings for that school or center’s records.
- Review all financial statements associated with school internal accounts.
- Evaluate the adequacy of internal controls and recommend improvements as necessary.
- Assess compliance with applicable laws, regulations, and policies governing school finances.
- Conduct a risk assessment to identify areas of potential concern.
- Perform detailed testing of transactions and balances for accuracy and completeness.
- Pre-audit planning:
• Coordinate with the accounting department and school administrators to complete a risk assessment and develop an audit plan.
• Prepare audit engagement letters outlining the audit scope, timelines, and responsibilities.
- Fieldwork:
• Conduct fieldwork at each school site, including interviews with staff and examination of records.
• Document all findings and issues identified during the audit process.
- Reporting:
• Provide a draft of the audit report for review and discussion with school officials.
• Present a final report that includes the audit findings, conclusions, and recommendations.
• Conduct an exit conference with school administration to review results.
• The audit findings will reflect the financial positions of each school and center as well as the degree of compliance with policies and regulations.
• The contractor shall leave a copy of the individual findings with the principal of each school or center. • A preliminary copy of the final draft shall be submitted to the chief finance officer no later than September 30, each fiscal year, along with a copy of the individual findings on each account.
- Follow-up services:
• Offer follow-up consultations to review the implementation of recommendations.
• Provide ongoing support to enhance the financial management practices of school internal accounts.
- Contract Period/Term: 1 year
- Pre-Proposal Meeting (Non-Mandatory) Date: March 28, 2025
- Questions/Inquires Deadline: March 31, 2025