Audit Services

The vendor is required to provide prison rape elimination act (PREA) audit services to department.
- The contractor shall provide all personnel, labor, equipment, materials, supplies, licenses, permits, certifications, transportation to the region of audit, lodging, off-site meals, packaging, postage/handling, travel, permits, insurance, administrative, all overhead costs and profit, ancillary costs, all other services and supplies necessary for and incident to performance required by resulting contract from this bid and miscellaneous charges such as any applicable taxes or fees and services not explicitly stated in these specifications, but necessarily attendant thereto.
- Audit time allotment
• The time may be extended upon mutual agreement, if the contractor and/or subcontractor believes more time is necessary.
• Auditors must consider the size and characteristics of the facility, secondary auditors and support staff involvement, and their level of experience to ensure the PREA auditor has sufficient time to conduct a high-quality, objective, comprehensive, and reliable PREA audit.
• The time allotted under the audit contract is intended to accommodate the methodological requirements outlined in the PREA auditor handbook (e.g., interviews with staff and incarcerated individuals, site review, and documentation collection and review).
• The PREA auditor shall provide the facility with a tentative schedule of activities during the onsite visit at least five days prior to arrival at the facility
• Department shall not impose any limitation on the number of hours or time of day that the PREA auditor spends at the facility conducting audit activities during the on-site portion of the PREA audit.
- Auditor accommodations
• Local transportation including transportation to/from a mutually agreeable airport, between the PREA auditor’s hotel and the correctional facility being audited, and between department correctional facilities participating in back-to-back audits;
• Meals while on-site at the correctional facility being audited (facility prepared meal, sandwich, pizza, etc., value not to exceed the us general services administration rates); and
- Interim report, corrective action, and final report
• The lead auditor shall analyze the evidence, follow up with the facility and department as needed, issue the interim report as required, and issue the final report, pursuant to the PREA auditor handbook.
• In the event corrective action is required, the lead auditor and department shall collaborate to develop a corrective action plan, specific deliverables, timeframes, and steps the auditor will take to reassess and verify the facility’s compliance at various stages throughout the process.
- Pre-audit review of audit staff
• At the time department requests that the contractor identify the department -certified PREA auditor, assigned secondary auditor, and support staff for a scheduled audit, and prior to the start of work, the contractor must provide and department must be able to confirm the qualifications of auditors, and any assigned secondary auditor or support staff.
• Written verification of the designated department -certified PREA auditors’ and, if applicable, secondary auditors’ current good standing department certification status with the PREA resource center.
• Written verification that the designated support staff, if applicable, is not a former department -certified PREA auditor who is on suspension.
• Written verification that the designated department -certified PREA auditor, assigned secondary auditor, and support staff, as applicable, are each free of any conflict of interest
• An auditor and any support staff are disqualified, due to conflict of interest, if they have received financial compensation from department (except for compensation received for conducting prior PREA audits) within the three years prior to the agency’s retention of the auditor
• This includes, but is not limited to, compensation for conducting an american correctional association audit of a department facility or office.
• A list of the designated secondary auditor’s 3 most-recently completed PREA audits, indicating whether they served as lead auditor or in a support role.
• Written verification that the designated PREA auditor and any secondary auditor are not in active remediation.
- Auditor scheduling
• Provide an auditor for dates and times requested as contracted, notification by the primary contractor shall be provided in writing via e-mail to department within 48 hours of request
• Should the primary contractor(s) be unable to provide auditor (s), the secondary contractor(s) for that audit group must be used next.
• The secondary contractor(s) cannot provide an auditor (s) for dates and times requested as contracted, notification by the secondary contractor shall be provided in writing via e-mail to the department within 48 hours of request.
• The tertiary contractor(s) cannot provide an auditor(s) for dates and times requested as contracted; notification shall be provided in writing via e-mail to department within 48 hours of request.
• After going through all levels of requests, and if no auditors are available, the primary will be given another opportunity to provide an auditor at a mutually (department and auditor) identified date, for review of qualifications.
- Contract Period/Term: 3 years
- Questions/Inquires Deadline: April 25, 2025