Financial Auditing Services

The vendor is required to provide financial auditing services for CPA responsibilities
1. Monthly financial review and oversight
• Review bookkeeper-prepared QuickBooks online (QBO) ledger for accuracy, completeness, and proper account classification.
• Verify bank, credit-card, and merchant-service reconciliations; sign off within 10 business days of month-end close.
2. Quarterly financial reporting
• Prepare unaudited quarterly financial statements (balance sheet, profit & loss, budget vs. actual, cash-flow).
• Present findings to the full board at quarterly meetings; highlight variances >5 % or $5,000, whichever is greater.
3. Budget support
• Assist management in drafting the annual operating budget and multi-year forecast, incorporating historical Airtable data.
• Provide scenario analysis for fee-structure changes or new regulatory programs.
4. Audit liaison
• Serve as primary contact for the external financial auditor.
• Prepare lead schedules, PBC (prepared-by-client) lists, and footnote disclosures.
- Bookkeeper responsibilities
1. Transaction processing in QuickBooks online
• Daily import and categorize bank & credit-card feeds using board-approved chart of accounts.
• Check payments
o Enter each check in QBO using the “+ new → check” workflow.
o Fields to complete: payee, bank account, payment date, check #, account/program code, amount, memo (include invoice # or reference).
o Attach scanned check image and supporting vendor invoice.
• Record ach, wire, and eft transactions with matching documentation.
2. Accounts payable and receivable
• Maintain vendor and customer records in Airtable sync table.
• Generate aging reports weekly; flag items >45 days past due for management action.
3. Reconciliations
• Perform monthly bank, credit-card, and clearing-account reconciliations within seven calendar days of statement availability.
• Document reconciliation reports and bank statements.
- Shared technology & integration tasks
• Airtable
o Maintain interconnected bases for budget and vendor records.
• QuickBooks online
o Lock each prior fiscal year in QBO after audit completion and board approval.