Fee Accountant Services

The vendor is required to provide for accounting and property management software, but that RFP will not close till mid-2026.
- Duties and responsibilities
• By the 15th of each month, review all accounting activity from the prior month and recommend adjustments as needed. this would include:
o Reconciliation of bank statements
o Code or review of coding of check vouchers
o Necessary journal entries
o Investment information
o Insurance registers
o Annual closing entries
o Balance sheet
o Budgeted statement of income
o Supplemental schedules
o Utility consumption report by amp
o Grants reports
o Schedule of fund received.
o Statement of land, structures, and equipment
o Transactions (check) register
o General ledger
o Board report package monthly inclusive of all entities to include balance sheet and P&L of each amp
and entity.
• Review the internal controls of hag and recommend improvements as needed. 
• Assist with board reports as needed. 
• Review the structure and layout of all reports and recommend improvements as needed.
• Review and ensure accuracy of journal entries as required monthly for the programs, including proposing correcting entries where necessary and assisting the controller to implement documented policies and processes to ensure continued general ledger accuracy. 
• Provide the necessary assistance with required accurate regulatory and mandated filings on a timely manner. 
• Filings include and are not limited to schedule of expenditure of federal awards (SEFA), financial data schedules (FDS), voucher management system (VMS) reporting, etc.
• Assist with the monthly, quarterly and year end close for the fiscal year, to include but not limited to reviewing and producing final trial balances, reconciliation of all balance sheet accounts, creation of all necessary work-paper schedules and roll forwards, year-end entries, complete year-end tasks required by the programs and funders, audit prep, reconciliation of inter-fund and cash accounts and transmission of the FDS. 
• Review existing capital fund program and budgets for the purpose of determining eligible activities under the capital program. 
• Reconcile capital funds GL to housing and urban development (HUD), online system, and construction department documents monthly. 
• Prepare timely, analyze, and submit after CMHA review, FDS (audited and unaudited), HUD capital budgets and budget revisions and other HUD or funder related reporting required for the programs based on deadlines set by HUD and funders. 
• Establish and maintain subsidiary books of account and records for the agency in accordance with the procedures outlined by HUD.
• Review all program related documents and make any suggestions to management to ensure a clean audit.
• Prepare all audit schedules, reconciliations and documentation upon request.
• Maintain agency’s property ledger in accordance with HUD rules and regulations.
• Attend meetings of the agency when requested by the agency (on-line is acceptable).
• Be available and serve as a consultant on accounting and fiscal matters.
• Review the annual hag operating budget and recommend changes as needed.
• Assist in the preparation of various HUD financial statements at required frequencies to include: o HUD-52267
o HUD 52564
o HUD PFS
o Voucher management system (VMS) monthly submittals
o Restricted net position of HQS program (hag has been out of balance with HUD since 2015 – please
include in the proposal an amount to address this issue)  
• The work plan must clearly describe in detail the fee accountant's approach to timely performance and complete all services required and must include hag staff assigned to complete the services.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: June 26, 2025