Personal Property Audits Services

The vendor required to provide personal property audits for the grand list of October 1, 2025.
- The proposal should elaborate on the work that will be performed, professional time that will be provided, per diem fee required for the services performed and a list of all services that are included in the fee.
- Field inspections will be performed at the discretion of the assessor based upon responses received from the initial request for information from the auditor hired.
- A financial records inspection to obtain a listing of all items at original cost by year of acquisition including transportation and installation costs. 
- Structures on leased land and leasehold improvements, not assessed as real estate, will be included.
- The individual audit sequence will include an initial letter to the property owner stating audit selection; reasons and information requested; a telephone call to the property owner to arrange for an appointment for site inspection, if deemed necessary by the assessor; a telephone call to the accounting firm to arrange for an appointment for records inspection, if necessary and authorized by the property owner; the audit of the actual site and records, if deemed necessary by the assessor; the necessary research, reconciliation, depreciation, tabulation and reporting to the assessor; a report of final results to the owner after assessor approval; and a report of project status, by month, to the chief financial officer after assessor approval. 
- All taxpayer personal property information provided to the successful auditing firm shall be used solely for this project and may not be provided to any outside agency, business, person or persons without the express written consent of the city.

- Questions/Inquires Deadline: November 20, 2025