Consultant - Asset Management Planning Services

The vendor is required to provide support services for assessing the current deferred maintenance deficit of the corporation’s asset base, assessing the department current asset inspections program, and developing a customized corporate-wide framework for asset management planning.
- Review of existing data and processes
• Review relevant existing information as it pertains to the department inventory of assets, including, but not limited to, previous evaluations, condition assessments, lifecycle maintenance records, and financial reports.
• The flow of how data is collected, used, and updated from field to portfolio to support asset management.
• Analyze the data and documentation to identify trends, risks, and opportunities for improvement, utilizing examples of industry standards.
- Stakeholder engagement
• Facilitate workshops and interviews with department staff to gather input on asset management needs and priorities.
• Present findings and recommendations to department staff for feedback and discussion.
- evaluate deferred maintenance deficit
• The reasonableness and results of the department methodology for calculating current replacement value (CRV) of its asset portfolio.
• Develop a methodology for calculating the department deferred maintenance deficit (DMD), based on industry standards, current market rates, and historical data.
• The developed methodology to calculate deferred maintenance on department assets.
• evaluate the financial and operational risks associated with the DMD.
• Develop a strategy for the department to navigate self-validating CRV and DMD calculations, and how to analyze the market to ensure current values are accurately reflected.
- Assessment of inspections program
• Evaluate existing program including the frequency at inspections are conducted, the team’s capacity to manage them, and the specialized expertise required to carry out these inspections.
• Evaluate existing methodologies for inspections.
• Validate system requirements for inspections data capture.
• Identify potential risks or inconsistencies with the existing program and opportunities for improvement based on best practices
- Development of asset management planning framework
• Review existing asset inventory that was captured in the DMD calculation.
• Review asset data is compiled to support forecasting.
• Review the prioritization framework to rank deferred maintenance work.
• Develop a framework for asset management planning, based on capital and operating requirements identified in the DMD exercise, with asset category specific short, medium- and long-term horizons, be up to 25 years.
• Support systems integration mapping by providing the detailed requirements for portfolio planning and reporting.
• Incorporate strategies for the ongoing monitoring, review, and adjustment of the asset management plan.
• Incorporate industry best practices, regulatory compliance, and alignment with the organization’s overall strategic goals.
• Conduct a risk assessment to identify potential risks associated with asset failures and maintenance practices, and strategies for mitigating identified risks.
- Recommendations
• Develop recommendations for addressing deferred maintenance, implementing asset management plans, and enhancing the inspections program, with a proposed action plan, timelines, and budget considerations.
- Reporting and documentation
• Prepare a comprehensive report detailing findings, recommendations, and a proposed implementation plan.
• Deliver presentations to department senior management summarizing key findings and recommendations.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: February 27, 2025