Asset Management Program Services

The vendor is required to provide asset management product that will integrate with the city's GIS data and allow for task assignment, workflow tracking, and citizen reporting.
- Provide software, implementation services, training, and technical support for city staff, including work management, traffic sign management, pavement management, water management, sewer management, and fleet management.
- The city will also consider the addition of a code enforcement portal to allow for citizen reporting, case management, map-based tracking, and workflow configuration.
- The city is seeking a response from proposer who can demonstrate organizational, functional, and technical capabilities to perform the requested services.
• Established customer base utilizing the proposed system
• Demonstrated experience implementing the system
• Easy access to data through the system for generating reports and queries without the need for vendor assistance
• Mobile technology capabilities for employee users and citizen users with both apple and android compatibility
• Spatial capabilities through industry-standard GIS, including integration with existing geodatabase and referencing systems
• Asset tracking for specific assets, including the ability to track attributes, work and maintenance history, cost of asset maintenance, and asset lifecycle management
- The city is primarily seeking solutions for:
• Sign, pavement, water, sewer, and stormwater infrastructure and associated work management (tracking of labor, inventory, parts, materials, tasks and work orders, life cycle management)
• Citizen engagement capabilities to report issues and to track the status of reports
• Fleet management
• Code enforcement (optional, to be considered based on final costs)
- Communications
• Be available in a timely manner, in person, by telephone, fax, or e-mail, for consultation or advice;
• Follow established city policies and procedures whenever providing consultation or advice to city representative(s) and implement revisions to procedures where needed;
• Be familiar with state and federal laws relating to the city;
• Provide periodic status reports on the services provided;
• Provide itemized monthly invoices of charges; and
• Advise and participate in meetings as requested by the city.
- Contract Period/Term: 3 years
- Pre-Proposal Meeting (Non-Mandatory) Date: May 22, 2025
- Questions/Inquires Deadline: May 26, 2025