Property Management Services

The vendor is required to provide property management services to manage the day-to-day operations, rental administration, and facility oversight of agency.
•    Soundstage rental coordination: administer all aspects of the rental process including tours, inquiries, contracts, rate cards, deposits, and access control. 
•    Facility access management: oversee key and fob distribution, manage building access permissions, and maintain control systems in collaboration. 
•    Tenant onboarding and offboarding: conduct walkthroughs before and after lease agreements, ensuring proper documentation and condition reporting. 
•    Maintenance oversight: coordinate cleaning services, HVAC maintenance, and other building systems via Archibus to ensure operational efficiency. 
•    Parking lot management: allocate and monitor tenant parking, address related issues, and ensure compliance with building policies.
•    Stakeholder liaison: act as the primary point of contact for agency, distributing building-wide communications and coordinating permissions. 
•    Tenant relations: provide ongoing support to tenants with regards to their rental agreement, resolve conflicts, and manage service requests in a timely and professional manner. 
•    Emergency response: be available for urgent tenant or building-related issues, ensuring swift and effective resolution. 
•    Compliance and expertise: ensure adherence to relevant building codes, tenant laws, and safety regulations; provide expert guidance on property management matters. 
•    Building improvement identification: monitor the facility for potential upgrades or improvements and report recommendations to stakeholders. 
•    Documentation and reporting: maintain records of rental activity, service requests, tenant communications, and building updates; provide regular reports to agency. 
•    Contract and financial administration: prepare and manage rental agreements, rate cards, and damage deposit transactions in accordance with organizational policies.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: September 26, 2025