Classroom Audio Solutions

The vendor is required to provide for a comprehensive k-12 educational solution which includes classroom audio amplification technology, schoolwide intercom / paging / bell scheduling, school and classroom safety alert system and digital signage notifications for ad hoc alerts, such as lockdowns and drills.
- provide details for optional services your company provides such as integrated classroom cameras, translation services, and others.
A. Classroom audio
1. Teacher microphones:
• Describe design and wearability, including lanyard/handheld style, optional auxiliary inputs/outputs
• Explain functional controls of buttons/switches
• Explain battery life parameters: expected usage duration on full charge, recharge timeframe, expected battery lifecycle before replacement needed.
2. Student microphones:
• Describe design and wearability, including lanyard/handheld style, optional auxiliary inputs/outputs
• Explain functional controls of buttons/switches
• Explain battery life parameters: expected usage duration on full charge, recharge timeframe, expected battery lifecycle before replacement needed.
3. Classroom amplification:
• Explain the proposed audio output method
• Pricing variations should be included in the cost proposal section later in this RFI
• Describe the technical specifications of any amplifiers, speakers or other devices used in the audio output process.
4. Classroom control interface:
• Describe (if any) the classroom control interface a teacher would have access to in order to assist with classroom audio functionality.
• Detail any auxiliary audio source input options such as Bluetooth, 3.5 mm aux, etc.
• Detail any output options for assistive listening systems.
b. Intercoms and paging
• Classrooms IP paging with adjustable volume and the ability to turn off and on as needed for testing.
• School mapped console for paging into rooms or zones.
• Priority levels for emergency notifications and pages.
• Ability to create dial code paging to classrooms and/or zones to be used from designated phones.
• The ability to create group or zone paging.
• The ability to have two-way conversations in each classroom.
• The ability to have a music source to play music throughout the site or zones of choice.
• Describe how to access the system (web interface vs software install) and what the capabilities are: name classrooms, zones, control volumes, and turn classrooms and zones audio off or on as needed,
etc.
• The ability to monitor the status of all devices connected to the intercom system.
1. Visual monitor and ability to send email or text messages to report the issue with detailed information.
C. Bell scheduling (yes or no and provide description)
• Varied level of privileges for administrators.
• Adjustable annual calendar view and the ability to choose each weekday to assign schedules
• Unlimited bell schedules.
• Ability to add wav files remotely.
• Ability to open and close relays from a calendar schedule.
• Ability to access NTP time servers.
need to have a primary and then several alternates. time will need to be checked daily at a minimum.
• Ability to create messages to send to the digital signage to use in schedules or send directly for emergency reasons.
• Email or text message to notify administrators of the name of the schedule that will run that morning or if nothing is scheduled.
D. Visual alerts
1. Describe your proposed solution to meet the needs of the following: scribe your proposed solution to meet the needs of the following:
• Triggered lockdown from staff sends appropriate visual alert to all TVs and classroom interactive panels.
• Common area TVs will receive different visual alert than classrooms.
• Ability for administration to send a variety of scenario-based visual alerts
• Ability for administration to send visual alerts to a variety of zones for isolated visual alerts on TVs and interactive panels.
• Ability to integrate with 3rd party solutions, including Vivi digital signage, clear touch interactive flat panels, and others.
• Describe your integration capabilities.
- Team composition:
• Provide details of the team members who will be working on this project.
• Include their roles, qualifications, and relevant experience. - Timeline and milestones:
• Provide a proposed timeline for the project.
• Outline key milestones and deliverables.
- Training plan:
• Describe the proposed training plan for a district-wide implementation.
• Include all variations based on software/hardware used by various users. - Support and warranty:
• Describe the support process for technical or troubleshooting needs, post installation. include expected response time.
• List the warranty parameters of all hardware components as well as the expected lifecycle for each component.
• Phone and email address. preference would be for work performed in the state however others are acceptable as well.
- Questions/Inquires Deadline: March 28, 2025