Stage Production Services

The vendor is required to provide comprehensive stage production services for the thunder valley rally (TVR) outdoor event held every fall (September).
- Requirements
• Staging
o Employ qualified personnel for delivery, assembly and disassembly of main stage platform, runways, wings, stairs, ramps, roof system or canopy (if applicable and/or required).
o Ensure osha-compliant build practices are in place.
o Provide mounting points for lighting and audio equipment.
• Sound production:
o Provide high-quality sound equipment, including microphones, speakers, mixers, and monitors.
o Ensure crystal-clear audio delivery throughout the venue with an assessment of site acoustics.
o Employ qualified sound engineers for setup, operation, and troubleshooting during the event.
• Lighting production:
o Provide professional lighting equipment suitable for the type of performances (e.g., stage lighting, ambient lighting, special effects).
o Design and implement lighting schemes that enhance the performance and suit the venue characteristics.
o Employ qualified lighting technicians for setup, operation, and maintenance during the event.
• Backline
o Provide high-quality, rider-compliant backline equipment, including but not limited to:
▪ Drum kits (with all hardware, kick pedals, cymbals, thrones, etc.)
▪ Guitar amplifiers (e.g., fender, Marshall, vox, etc.)
▪ Bass amplifiers
▪ Keyboards and stands
▪ Percussion instruments (e.g., congas, bongos)
▪ Instrument stands, benches, stools, pedalboards, power strips
o Employ qualified backline technicians for setup, soundchecks, tuning and maintenance during the event.
• Load-in and load-out services:
o Provide transport and setup of all necessary equipment prior to the event.
o Ensure that all equipment is safely disassembled and transported off-site after the event.
• On-site support:
o Provide an adequate number of technicians to support sound, lighting, and stage management throughout each event.
o Establish a dedicated point of contact for communication with the city of during the event.
- Budget: $50,000 annually.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: June 23, 2025