Audio and Video System Services

The vendor is required to provide audio and video (A/V) systems and a successful track record of creating and implementing A/V implementation plans for rooms of similar size and complexity.
- Display system:
•    The video system will incorporate a variety of Samsung and planar displays to ensure optimal viewing for presentations and listed sources. 
•    The setup will feature a full matrix routing system, allowing all sources to be accessible at all destinations.
•    The system will include an option for "route to all" in the custom programming to enhance flexibility.
•    For video transmission, the system will utilize the latest Crestron AV over IP technology to ensure seamless video and communication between devices.
- Sources
•    Qty (1) laptop connection via HDMI only at staff desk #1. 
•    HDMI cable will be routed through a Crestron ft2-202-elec-plt-b table box 
•    Qty (1) laptop connection via HMID only at staff desk #2. 
•    HDMI cable will be routed through a Crestron ft2-202-elec-plt-b table box 
•    Qty (1) laptop connection via HMID only at lectern. 
•    HDMI cable will be routed through a Crestron ft2- 202-elec-plt-b table box 
•    Qty (1) wireless laptop connection via Barco Clickshare dongle. 
•    Barco Clickshare unit will be installed at lectern but wireless presentations will be available anywhere inside the chamber 
•    Qty (1) zoom and teams web pc for video conferencing.
•    Voting display server – voting results
- Destinations
•    Qty (2) Samsung qb98 located behind dais – left and right – main wall displays – mounted on swing arm mounts for access 
•    Qty (3) Samsung qm65 located on sides of audience. 
•    (2) on the right side and (1) on the left. 
•    Mounted on swing arm mounts for access 
•    Qty (12) planar pct2235 located at staff desks. 
•    Qty (1) Samsung qm65 located in “council lobby” will receive “live broadcast feed” for overflow via HD SDI - mounted on swing arm mounts for access 
•    Qty (4) Samsung qm55 located in “lobby” will receive “live broadcast feed” for overflow via HD SDI - mounted on swing arm mounts for access 
•    Qty (7) planar pct2235 located at dais locations. 
•    The dais area will be a routable destination and also allow council members to toggle between the live presentation feed and the agenda and voting interface utilizing the touch function on the planar monitor.
- Audio system
•    A combination of Biamp Tesira forte digital sound processors (DSPs) will be installed to handle all audio routing, echo cancellation, and audio tuning. 
•    This system will also provide audio conferencing (sip-based VoIP) as well as USB audio for the web-conferencing pc. 
•    All DSP control programming is to be done by Bma software solutions.
•    The vendor will provide and install a total of fourteen (21) new gooseneck microphones for each position at the dais (7), staff area (12), and lectern (2). 
•    All microphones will have a cardioid polar pattern. 
•    Local mute and un-mute control via touch capacitive switches will be provided at all locations.
•    The vendor will provide and install a total of nineteen (19) desktop speakers for local reinforcement; dais (7), staff area (12).
•    The council chamber ceiling will contain (12) Biamp DESONO dx-ic8-w ceiling speakers for audio to cover the audience area.
•    The council lobby ceiling will contain (6) Biamp Desono dx-ic8-w ceiling speakers for audio to cover the area 
•    The main lobby walls will contain (6) Biamp ex-s6-cm-w surface mount speakers for audio to cover the area 
•    All speakers’ zones will be controlled from all control touch surface and panels 
•    Provide and install a new 4-channel amplifier to provide proper amplification and zoning to all speaker zones – crown dci 4/300
- Control system:
•    Control system shall be Crestron.
•    Provide and install a 22” touchscreen for the board secretary and clerk’s position. 
•    This touchscreen will provide ease of control over the entire AV system. 
•    Control will include, but not be limited to; powering displays on and off, adjusting volume levels, control of microphone mute and levels, lighting control and routing of AV sources.
•    Provide and install a 22” touchscreen for the broadcast operators position. 
•    This touchscreen will provide ease of control over the entire AV system. 
•    Control will include, but not be limited to; powering displays on and off, adjusting volume levels, control of microphone mute and levels, lighting control and routing of AV sources. 
•    Provide and install an iPad in the council chamber. 
•    This iPad will provide ease of control over the entire AV system. 
•    Control will include, but not be limited to; powering displays on and off, adjusting volume levels, control of microphone mute and levels, lighting control and routing of av sources. 
•    WAP for connection will be installed in chamber ceiling l and live on AV network. 
•    Provide (1) additional clock audio ts003 touch capacitive button at mayor position to mute lectern microphones 
•    All control programming is to be done by BMA software solutions.
•    Lighting control of the council chamber will be on a preset recall operation. 
•    Lighting systems will not be programmed by AV contractor but may be recalled via LAN and IP communication if needed.
- Audio system
•    A DSP system will be installed to control all audio processing within the room. 
•    vendor to install new ceiling speakers – qty (4) Biamp c-ic6-w 
•    (2) ceiling microphones will be installed and will provide audio capture for web-conferencing and recording, and audio conferencing. 
•    Biamp parle TCM-w. 
•    Microphones are not used for speech reinforcement in the room.

- Questions/Inquires Deadline: July 31, 2025