Audio Visual Equipment and Services

The vendor is required to provide audio-visual equipment includes:
•    Control system solution equipment, such as hardware, software, control interfaces, and accessories; 
•    Interconnects, interfaces, and infrastructure mounting and racking equipment products, such as cables, connection compartments, connectors, jacks, patch panels, and accessories; 
•    Audio solution equipment, such as audio systems, amplifiers, extenders, expanders, tuners, processors, microphones, speakers, receivers, portable public address systems, and accessories; 
•    Video solution equipment, such as presentation switchers, receivers, transmitters, extenders, video processors, video conferencing solutions, recording and streaming devices, and associated software, and accessories; 
•    Display solution equipment, such as interactive, lcd, led, OLED displays and monitors, fixed room projectors, portable projectors, and projection screens;
•    Technical furniture, infrastructure equipment racks, lecterns and control desks and other related items.
- The proponent will propose and supply new, not refurbished, and enterprise-grade equipment (unless a different grade is requested specifically by the member).
- Audio-visual service includes:
•    Consultation and needs assessment, including:
o    System design
o    Road mapping
o    Evaluation of new technology
o    Project management;
o    Engineering and design;
o    Programming;
o    Installation;
o    Training;
o    Asset tagging;
o    Technical support (e.g., documentation, help desk, call center);
o    Warranty services, which include:
1.    Advocating on behalf of the member;
2.    Providing all warranty information to the member;
3.    Where possible and permitted by the manufacturer, warranty coverage shall commence on the date of commissioning. 
4.    Provide written confirmation of the actual warranty start and end dates at installation.
•    Allowing members to communicate directly with original equipment manufacturer OEMs as permitted by the OEMs;
•    Maintenance;
•    Parts and repair;
•    End-of-life equipment management;
•    Application development;
•    Systems administration;
•    Licensing;
•    Integration;
•    Logistics management and equipment storage;
•    Shipment tracking and reporting;
•    Managing supply chain and storage.

- Contract Period/Term: 3 years
- Questions/Inquires Deadline: September 12, 2025