Banking Services

The vendor is required to provide of banking services to county to include card payment processing services, facilitation of a procurement card program and depository services for county funds.
- Provide for consideration in the provision of (1) debit/credit card payment processing services, (2) a purchasing card program with reward benefits, and (3) depository services for county funds.
- Debit/credit card payment processing: the county anticipates a need for processing a combined minimum of $450,000 in card sales volume per year.
- In 2024, the six county offices that currently accept credit card payments (ems and the health department) processed approximately 2,500 transactions.
- Purchasing card program: the county anticipates an approximate combined annual spend of $310,000 through use of approximately 48 active cards.
- Depository services: all depository services shall be pursuant to the applicable sections of state.
- Interested parties are encouraged to review said provisions and all cross references therein as they will be entirely responsible for full compliance at all times.
- Accept all of the major credit card brands to include but not be limited to visa, MasterCard, discover and American express.
- Respondent must provide certification of compliance with all current payment card industry (PCI) standards and all current payment application best practices (PABP) standards.
- Respondent must have its own merchant card processing in-house rather than a third party entity subcontractor.
- Respondent must permit county to absorb or pass through processing fees.
- Include the percentage charged per transaction and any applicable minimum.
- Provide all equipment or items necessary for POS service through the term of the contract (to include any system upgrades or necessary replacements) to the county at no additional charge, including, but not limited to card swipe readers (all readers must have chip technology).
- There are currently 14 machines in use today.
- Provide a program to allow employees to manually enter payment information from their computers.
- Permit county to set up multiple distribution accounts per machine per office.
- Must have procedures in place to reverse an incorrect authorization.
- Card activation status- ability to de-activate and re-activate cards in real time.
- Single transaction dollar limit- established per individual card.
- Velocity limitations- number of card authorizations per designated period (e.g. ten transactions a day, twenty-five transactions per month, etc.)
- Provide onsite training for any or all services included in this designated county staff.
- Contract Period/Term: 2 years