Campus Wide Access Control System

The vendor is required to provide campus-wide access control system for a comprehensive campus-wide access control system for its Spindale and Polk locations.
- Provide a secure, scalable, and user-friendly solution that enhances campus security and access management
- Solution requirements
1. Platform and cloud requirements
• Preference for a hybrid cloud security platform with a centralized management interface.
• System should not require NVRs and DVRs for operation.
• Must be easy to navigate and manage under a single pane of glass.
2. Support and updates
• 24/7 technical support via call, email, and chat at no additional cost, including weekends and holidays.
• Automatic firmware and software updates included.
• New features and enhancements should be added at no additional cost.
3. Integration and scalability
• Native integration with security cameras for a comprehensive response to threats.
• Ability to easily scale across multiple sites and buildings.
4. Cost and warranty
• Predictable costs with no hidden maintenance or server replacement fees.
• 10-year warranty on all access control hardware.
5. Security and compliance
• Data must be fully encrypted in transit and at rest
• Must support single sign-on (SSO) and multi-factor authentication (MFA).
• System must be soc 2 and NDAA compliant.
• No inbound connections to devices should be required.
6. Access control & door management
• Ability to connect all doors in one central platform.
• No hardware limitations for adding doors
• Support for wireless locks and privacy mode (ability to restrict access from the outside).
• Apple wallet integration for unlocking doors via iPhone or apple watch.
• Role-based access control (RBAC) with unlimited roles and permissions.
• Bulk credential import/export via csv.
• Minimum one-year log retention for access events.
7. Unlock and lockdown capabilities
• Define custom unlock schedules.
• Support for cloud and Bluetooth unlocks with unlimited mobile passes.
• Geofencing to ensure users are within proximity before unlocking doors remotely.
• Lockdown mode with the ability to disable all readers until approved users release lockdown.
• Configurable lockdown groups and panic button activation.
• Command app functionality for remote unlocking or lockdown activation.
• Ability to configure programmable outputs (e.g., alarms, strobe lights) to respond to access events.
• Anti-Pass back enforcement to prevent badge sharing.
8. USER and credential management
• supports up to 1 million users with no additional licensing fees.
• Ability to add, delete, or modify users programmatically.
• Csv upload support for user credentials.
• Encrypted credentials with physical and Bluetooth options.
• Automatic credential deactivation after inactivity with real-time notifications.
• Cross-site lockdowns to quickly secure multiple buildings in emergencies.
9. Alerts and reporting
• Customizable email, SMS, and push notifications for access events.
• Review footage and access reports by time, user, site, door, or event type.
• Ability to map access control to floor plans with live updates.
• Setup ad-hoc reports based on access events.
10. Integration and compatibility
• Support for azure active directory and okta for user synchronization.
• Automated photo syncing from user profiles to integrate with other platforms.
• Legacy hid proxy card and NFC access card support, including MiFare.
• No Additional software dependencies beyond a browser and web connection.
• No need for local servers, appliances, or desktops for operation.
• No port-forwarding required for remote web access.
11. Badge printing and credentialing
• Provision of blank standard 26-bit proxy cards for the college to print badges for new employees.
a. The college estimates the need for approximately 200 proxy cards to be available once the access
control system is in place.
• Vendor should not charge for design of access control badges
• Support for a variety of badge design options and layouts
• Ability to upload and integrate employee photos into badge designs.
12. Fees and additional costs
• Analytics capabilities must be included with the purchase
- Installation requirements:
1. Removal of existing hardware and wiring
• Conduct a site survey to assess existing access control infrastructure
• Deactivate and safely disconnect all current access control devices.
• Remove old card readers, door controllers, wiring, and related hardware.
• Properly dispose of or return decommissioned equipment per project requirements.
• Patch and repair any surfaces affected by removal if necessary.
2. Installation of new wiring and hardware
• Install new wiring throughout the campus according to the project design plan.
a. Route cabling through walls, ceilings, and conduits as needed.
b. Ensure compliance with all electrical and building codes.
• Mount and configure new access control hardware, including but not limited to:
a. Card readers and keypads
b. Electronic door locks and strikes
c. Door controllers and power supplies
d. Backup battery systems
• Connect and integrate new wiring with the access control system components.
• Program and configure the access control system for campus-wide functionality.
• Perform thorough testing of all components to verify proper operation.
• Train designated personnel on the system’s operation and troubleshooting.
3. Finalization and handover
• Conduct a final walkthrough with owner to confirm installation completion
• Provide as-built documentation, including wiring diagrams and system configurations.
- Contract Period/Term: 3 years
- Mandatory Pre-Bid Site Visit Date: March 18, 2025
- Questions/Inquires Deadline: March 25, 2025