Delinquent Tax Collection Services

The Vendor is required to provide a professional services contract with a professional law firm to perform the collection of delinquent property taxes as authorized by state law.
- Provide comprehensive delinquent property tax collection services to the city.
- Reporting
•    Number and types of communications with delinquent taxpayers
•    Summary of delinquent accounts collected
•    List of lawsuits filed and judgments rendered
•    Number of tax warrants issued and served
•    Status of bankruptcy cases involving delinquent taxpayers
•    List of properties submitted for tax sale, with status updates
•    Number of properties sold at auction or conveyed to the city due to non-sale
•    If requested, periodic summary reports or legal updates to city council or designated staff
- Notifications
•    Prepare and mail all required notices to delinquent taxpayers in compliance with applicable law and to support timely collections.
- Litigation
•    File and prosecute lawsuits to enforce tax liens, including foreclosure actions and other legal proceedings necessary for recovery.
- Bankruptcy and Judicial Claims
•    File claims in bankruptcy proceedings and participate in any other judicial processes related to the collection of delinquent property taxes.
- Legal Support
•    Provide legal advice and written opinions to the city as needed, including research and support on delinquent tax-related matters.
- Additional Services
•    Perform other related legal services as requested by city staff or city council to support delinquent tax collections.
- Costs and Supplies
•    Cover all expenses associated with tax collection, including postage, supplies, court costs, and filing fees.
- Intervention
•    Intervene in tax suits initiated by other taxing entities when City taxes are owed on the subject property.
- Compliance and Coordination
•    The firm must coordinate with counties, the city’s tax assessor collector(s), and other applicable taxing entities to support consistent and legally sound enforcement.
- Technology and Data Management
•    The firm shall maintain a secure, searchable database of all accounts referred by the city, including communication records, payment activity, legal status, and outcomes.
•    The city reserves the right to request data extracts or access to this system to support oversight and reporting.
- Optional Services
•    Upon request, assist in collecting other city liens (e.g., mowing, demolition, or paving assessments) where recovery of legal fees is permitted by law.
- Performance Review and metrics
•    The city reserves the right to review performance quarterly and annually. 
•    Failure to meet benchmarks may result in corrective remediation or contract termination.
- Staffing and Continuity
•    Assign qualified attorneys and notify the city of changes to key personnel. 
•    City approval may be required for key staffing substitutions.
- Ethical Standards and Conflicts of Interest
•    Disclose potential conflicts of interest. 
•    The city reserves the right to disqualify or terminate the contract if an unresolved conflict arises.

- Contract Period/Term: 3 years
- Pre-Submittal Meeting Date: August 27, 2025
- Questions/Inquires Deadline: August 29, 2025