Printing Services

The vendor is required to provide of performing digital, web press and offset printing services across campus.
- To identify a pool of digital, web press, and offset print vendors who can manage the significant amount of work produced by university annually with an attention to detail and quality matched by competitors.
- Digital printing
• 4-color digital printing press, 18” or larger to accommodate high quality signature printing.
• In-house pre-press capabilities. must be able to accommodate adobe creative cloud pc and mac files.
• Saddle-stitch bindery equipment.
• Trimming and folding equipment capable of cutting and folding press sheets.
• Proofing equipment: ability to provide a full color proof.
• Must provide a designated representative for university.
• Delivery dates will be mandated and agreed upon between the requesting unit project coordinator and awarded vendor.
• Files, proofs, or job materials should be provided within 24 hours of notification from the department or a marcomm project coordinator, unless other arrangements are made.
• We may request that the vendor provides one hard copy and one sample upon completion unless determined otherwise on a per project basis.  
• Must provide bids for projects within 48 hours of solicitation unless otherwise specified by the project coordinator.
• Must deliver exact counts for every project.
• Invoices must be sent directly to the person or department who placed the order.
• Each print job request must have an associated unique job identification number and must be printed on every invoice.
a. Sample digital projects – please provide estimates for the following:
1. Postcard:
• Finished size: 4” x 6”
• Ink: 4/4 with bleeds
• Bindery: trim, box and label
• Pages: 2
• Paper: 80# cougar cover
• Qty: 250 | 500 | 750
2. Brochure: tri-fold brochure
• Open size: 11” x 8.5
• Ink: 4/4 with bleeds
• Bindery: trim, fold into 1/3s, box and label
• Pages: 2
• Paper: 80# cougar text
• Qty: 100 | 250 | 500
3. Rack card
• Finished size: 4” x 9”
• Ink: 4/4 with bleeds
• Bindery: trim, box/shrink-wrap, and label
• Pages: 2
• Paper: 80# cougar cover
• Qty: 150 | 300 | 500
4. Newsletter
• Flat size: 17” x 11”
• Finished size: 8.5” x 11”
• Pages: 8 self-covers
• Ink: 4/4 with bleeds
• Paper: 80# cougar text
• Bindery: trim, fold, saddle-stitch, box and label
• Qty: 250 | 500 | 1000 | 1250
5. Notecard with envelope
• Notecard:
• Flat size: 8” x 5.25”
• Folded size: 4” x 5.25”
• Pages: 2
• Ink: 4/4 with bleeds
• Paper: 100# cougar cover
• Bindery: trim, score, box and label
• Qty: 100 | 250 | 500 | 1000
• Envelope:
• Flat size: a2, 4.375” x 5.75”
• Ink: 1 spot/0, no bleed
• Paper: a2 envelope, white wove
• Bindery: box and label
• Qty: 100 | 250 | 500 | 1000
- Offset printing:
• 4-color offset printing press, 29” or larger in order to accommodate high quality signature printing.
• In-house pre-press capabilities. must be able to accommodate adobe creative cloud pc and mac files.
• Saddle-stitch bindery equipment.
• Trimming and folding equipment capable of cutting and folding signature sheets.
• The vendor must be able to arrange for the pick-up and delivery, if needed, from the university campus as directed in the timeline provided by university personnel, upon being awarded the project.
• Proofing equipment: in-house ability to provide a full color press match proof.
• Must provide a designated representative for university
• Delivery dates will be mandated and agreed upon between the requesting unit project coordinator and awarded vendor.
• Files, proofs, or job materials should be provided within 24 hours of notification from the department or a marcomm project coordinator unless other arrangements are made.  
• We may request that the vendor provides one hard copy and one sample upon completion unless determined otherwise on a per project basis.  
• Must be able to accommodate press checks, when requested, at no cost to the university.
• Must provide bids for projects within 48 hours of solicitation unless otherwise specified by the project coordinator or department.
• All quotes must include shipping dap university.
• Must deliver exact counts for every project.
• Invoices must be sent directly to the person or department who placed the order.
• Each print job request must have an associated unique job identification number and must be printed on every invoice.
a. Sample offset printing projects
1. Postcard:
• Size: 8.5” x 5.5”
• Ink: 4/4 with bleeds
• Pages: 2
• Paper: 80# cougar cover stock
• Bindery: trim, box, and label
• Qty: 2500 | 5000 | 7500
2. Brochure:
• Size: 11” x 8.5
• Ink: 4/4 with bleeds
• Pages: 2
• Paper: 80# cougar text stock
• Bindery: trim, fold into 1/3s, box and label
• Qty: 2500 | 5000 | 7500
3. Newsletter
• Finished size: 8.5” x 11”
• Pages: 16 self-covers
• Ink: 4/4 with bleeds
• Paper: 80# cougar text stock
• Bindery: trim, saddle-stitch, box and label
• Qty: 1500 | 5000 | 7500
- Web press printing
• 4-color web printing press, 26.5” or larger in order to accommodate high quality web printing.
• In-house pre-press capabilities. must be able to accommodate adobe creative cloud pc and mac files.
• Saddle-stitch and perfect bindery equipment in-house.
• Trimming and folding equipment capable of cutting and folding signature sheets.
• The vendor must be able to arrange for the pick-up and delivery, if needed, from the university campus as directed in the timeline provided by university personnel, upon being awarded the project.
• Proofing equipment: in-house ability to provide a full color press match proof and a folded in-position proof.
• Must provide a designated representative for university.
• Delivery dates will be mandated and agreed upon between the requesting unit project coordinator and awarded vendor.
• Files, proofs, or job materials should be provided within 24 hours of notification from the department or a marcomm project coordinator unless other arrangements are made.
• Provide at least one hard copy sample, at no cost to the university, upon project completion, unless determined otherwise on a per project basis.  
• Must be able to accommodate press checks, when requested, at no cost to the university.
• Must provide bids for projects within 48 hours of solicitation unless otherwise specified by the marcomm project coordinator or department.
• All quotes must include shipping dap university.
• Must deliver exact counts for every project.
• Invoices and samples must be sent directly to the person or department who placed the order.
• Each print job request must have an associated unique job identification number and must be printed on every invoice.
a. Sample web press printing projects
1. Quantities: 15,000
• Page count: 36 pages + 4-page cover
• Ink: 4 color process with bleeds. flood satin UV inline
• Paper: cover - 80# #2 matte cover
• Guts - 70# #3 matte text
• Trim size: 8.3750 x 10.8750
• Bindery: saddle stitch
• Packaging: skid pack, label and deliver to university campus
2. Quantities: 35,000
• Page count: 56 pages + 4-page cover
• Ink: 4 color process with bleeds. flood satin UV inline
• Paper: cover - 80# #2 matte cover
• Guts - 70# #3 matte text
• Trim size: 8.3750 x 10.8750
• Bindery: perfect bind
• Packaging: skid pack, label and deliver to university campus.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: May 22, 2025