Mailing Services

The vendor is required to provide mailing services for include:
• It is the preference of the city for mail to be picked up from central services in the Webb building once a day.
• Same day mail and presort mail shall be picked up by 3:30 pm, MST.
• If an additional pickup is necessary to meet same day mail processing standard, mail shall be picked up by 1:00 pm, MST.
• Times will only change if both the city and contractor mutually agree to the new times.
• Contractor will need to provide secure bags to transport checks, and secure mail pieces.
• Provide all equipment, labor, and materials incidental to accomplishing all aspects
• Mail from city agencies that is delivered to the city centralized mail room shall be kept separate.
• There will be an area of the centralized mail room designated for this purpose.
• Mail will already be separated and labeled by each agency when the contractor comes to pick up the mail.
• Provide a detailed report to the city based on each agency usage at the request of the city.
• Provide secure bags and trays for mailing handling services, as requested by the city.
• Contractor may be required to pay additional postage to country for non-qualifying pieces at time of deposit and contractor may be required to add additional postage for mail that cannot be presorted and invoice the city accordingly.
• Any additional postage will be applied to the funds on account.
- Mail processing
• Metering
o Letters (first class)
o Letters (with presort)
o First class flats
o Inserter 1 oz. (1 – 4 pieces)
o Inserter 2 oz. (5 – 8 pieces)
o Inserter 3 oz. (9 – 10 pieces)
• Automated sorting
o Letters
• Folding and inserting.
- Contract Period/Term: 2 years
- Questions/Inquires Deadline: May 29, 2025