Bill Printing and Mailing Services

The vendor is required to provide for bill printing and mailing services for personal and real estate property tax bills (tax), and sewer and water bills (utility).
- The successful bidder will be responsible for creating the bills from an xml file and to fold, insert the folded bill, reply envelope, and other required documents, apply postage (discounted), and deliver them to the us post office for on-time delivery to residents and taxpayers.
- Tax bills are due august 1, November 1, February 1, and may 1.
- The town issues the tax bill every quarter and does not “double up” tax bill mailings (i.e., issuing the 1st and 2nd quarter real estate tax coupons together).
- Include samples of tax and utility bills that you provide for other customers with the bid submission. 
- The actual bill design for town must be approved by the town in writing before printing.
- The town may occasionally include informational pieces that may be on 8½ x 11 paper or smaller and may have printing on one side or both. the bidder will upon request produce informational inserts for bill mailings.
- Provide any information insert that is to be mailed out with bill mailing electronically, at least seven days prior to the scheduled release date.
- Tax bills are to be mailed not later than the last business day (Monday – Friday) on or before:
• 1st quarter June 30
• 2nd quarter September 30
• 3rd quarter December 31
• 4th quarter March 31.
- Contract Period/Term: 3 years
- Questions/Inquires Deadline: July 10, 2025