GIS Map-Based Software System

The vendor is required to provide geographic information system (GIS) map-based software for environmental compliance management for the cloud-based (SaaS) geographic information system (GIS) software solution for environmental compliance management project.
1. Inspection program elements:
- Each respective inventory will be managed as both a GIS map-based inventory and a tabular inventory, capturing key facility information, including:
• Facility name or bmp device identifier
• Address
• Point of contact and contact information
• GPS coordinates
• Violations and inspection results
- The software must support:
• Photograph capturing during inspections, with photos stored in the database and linked to the
specific site inspection.
• Signature capture via touchscreen (using a finger or stylus) for the responsible party.
• Electronic transmission and printed copies of signed inspection forms.
- The system must allow for:
• Saving inspection data, including photos and documents
• Storing inspection records and associated attributes for easy retrieval.
• Searchable database records by attributes such as facility name, GPS coordinates, and inspection data.
• Exporting data to spreadsheet formats
2. Incident response program elements
- The city’s environmental compliance division responds to emergency incidents such as hazardous material spills, illegal discharges, citizen pollution reports, and source investigations triggered by water sampling results; the software must support:
• Creation of an incident investigation report, capturing data through a fillable form with dropdown menus and input cells.
• Automatic generation of latitude and longitude data based on GPS location, linked to incident
records.
• Documenting incidents with photos and various file formats
• Searchable incident records by GPS coordinates, major cross streets, responsible party, pollutant
type, date, and other relevant information.
• Exporting incident data to spreadsheet formats
• The capability to electronically transmit incident reports and print them as hard copies.
3. Enforcement program elements
- The environmental compliance division also manages an enforcement program, which includes issuing administrative citations, such as:
• Notices of violation
• Cease and desist orders
• Administrative compliance orders
• Stop work orders
- The software must facilitate:
• Generation of administrative citations in a fillable form format, with dropdown menus and input
fields for relevant information.
• Automatic generation of unique serial numbers for each citation, ensuring it is linked to the corresponding enforcement action.
• Signature capture via touchscreen (using a finger or stylus) from the responsible party.
• Electronic transmission and/or printing of the signed administrative citation.
4. General requirements
- Customization and modification
• The software solution provided must be easily customizable and modifiable to include modifications to the application(s) supporting field activities such as inspections, incident response, and enforcement with capabilities and permissive authority for city staff to make modifications.
• The software solution must also facilitate customization and modifications for the storage, organization, and export of data for reporting purposes and in response to public records requests.
• The extent that professional support is needed for customization and modifications as described above, the software solution must be intrinsically flexible to ensure the work associated with these tasks is easy to complete at minimal time and cost to the city or be fully incorporated into the lump sum costs of services.
- Data ownership
• The city must retain sole ownership of all data and records within the system.
- Service termination
• The cloud-based SaaS services are terminated or interrupted, the service provider must ensure the transfer of all electronic records and data back to the city prior to the discontinuation of services.
- Contract Period/Term: 3 years
- Questions/Inquires Deadline: March 17, 2025