Global Professional Organization and Employer of Record Services

The vendor is required to provide a global professional employer organization (PEO)/employer of record (EOR) providers to perform and manage both international and domestic employment-related functions for employees working outside of state.
- PEO and EOR providers, or firms that provide both, to be responsible for managing employment functions and delivering the following services related to staff working:
• Employee Onboarding and off boarding: Complete onboarding process including contract management, background checks, exit interviews/separation process, and compliance with local regulations.
• Payroll Management: Process payroll, including salary disbursements, tax withholdings and payments, and benefits deductions.
• Benefits Administration: Manage employee benefits programs such as health insurance, retirement plans, leave benefits, and other perks/benefits. Ensure compliance of these programs with local regulations.
• HR Support and Employee Relations: Offer ongoing HR support including policy creation, updates, and employee assistance. Provide support in managing employee relations, grievances, and disciplinary actions.
• Technology, Tools, and Data Security: Provide technology platforms and tools to deliver PEO/EOR services, bolstered by contemporary data security protocols.
• Compliance: Ensure adherence to employment, payroll, and tax laws and regulations in all operating jurisdictions.
• Reporting and Analytics: Provide regular reports and analysis related to employment metrics, payroll, and compliance.
- Provide consultation on:
• Local wage and other associated cost differences
• Applicable taxes and fees
• Workers’ compensation and other jurisdiction-specific statutory benefits
• Discipline and termination requirements
• Human resources, e.g., paid leaves, paid holidays
• Payroll requirements, e.g., timing of pay based on end of pay period.
• Labor and employment law, e.g., discipline
• Any other regulatory requirements, e.g., registration with a Ministry of Education
• Exchange rates
• Health care and social safety net benefits
• Other required and voluntary benefits as applicable
• Work authorization considerations, if any
• Safety requirements and safety/risk considerations
• Opportunities/risks related to bargaining unit employees associated with PEO serving as co-employer or employer of record
- Payroll Management: Process payroll, including salary disbursements, tax withholdings and payments, and benefits deductions.
• Describe the processes for handling the following:
• Making the necessary payments and related documentation to employees and government entities.
• Calculate, prepare, and submit payroll tax reports and payments, including but not limited to social security/pension/retirement type contributions, unemployment insurance, and other mandatory withholdings.
• Establishing a payroll calendar and any coordination with the University
• Maintaining banking relationships/networks to support international payments
• Providing aggregated employee and payroll reports, recognizing currency fluctuations
• Providing a portal which allows employee self-service, time tracking, input to personal changes (e.g. time-off requests), and contacting customer service
- Benefits administration: manage employee benefits programs such as health insurance, retirement plans, dental insurance, supplemental voluntary benefits, paid/unpaid leave, and other benefits.
• Describe your employee benefit program such as: healthcare, dental/vision, retirement, paid and unpaid leaves, short and long-term disability, life insurance, flexible benefits, employee assistance, childcare/elder care and supplemental benefits, e.g., AD&D, child life insurance; include web link to information; please include benefits that vary by location/country, and what the differences are.
• Describe how ongoing compensation and benefits support services are provided, including customer service to the employee.
• Describe how benefits and provisions related to bargaining unit employees can be accommodated when the PEO is serving as co-employer or employer of record, e.g., tuition waivers.
- Contract Period/Term: 2 years
- Virtual Conference Date: February 26, 2025
- Questions/Inquires Deadline: February 25, 2025