Executive Search Firm Services

The vendor is required to provide an executive search firm with the expertise to secure qualified candidates for the position of executive director of the city memorial library system
- The consultant selected will provide professional services including, but not limited to those outlined below:
• Developing a comprehensive plan outlining all steps necessary to complete the search with an associated timeline for success.
• Utilizing materials that have already been created by the board and leadership team that outlines their ideal profile of the selected candidate for the director position.
• Reviewing the current job description and providing recommendations for changes where appropriate.
• Developing a candidate profile. currently, the search committee envisions focusing on candidates who have director or deputy director experience with organizations of similar size and complexity to the city memorial library
• While this experience could come from other libraries, government organizations or non-profits, preference will be given to candidates who can articulate challenges faced by public libraries and strategies to address them.
• Developing a recruitment strategy, including approving an appropriate advertisement.
• Designing and finalizing the interview process, preparing interview questions, determining panel make-up, etc.
- The search firm will then be responsible for:
• Conducting a comprehensive national search to identify highly qualified and willing candidates meeting the agreed upon qualifications.
• Posting the position through local, regional and national channels, journals and publications.
• Receiving and reviewing resumes of applicants, determining those meeting minimum qualifications and following up with telephone interviews to clarify each applicant’s qualifications and experience.
• Preparing and presenting to the search committee a written summary of at least 6-8 candidates with the most promising qualifications and experience,
• Assisting the search committee in evaluating these candidates and then identifying the top 3-4 candidates for serious consideration and interviews,
• Conducting in depth reference checks with individuals in a position to evaluate this smaller pool of candidates’ performance on the job
• Ascertaining the strengths and personal dimensions of each candidate and reporting to the search committee.
• Advising the search committee of areas to delve into during the interview process.
- The search firm will:
• Design and finalize the interview process, prepare interview questions, determine panel make-up, etc.
• This should include advising on methodology for staff and community involvement/input. it is expected that all staff and the community will have the opportunity to meet with all finalists, and provide input to the search committee.
• Organize interviews with the selected candidates.
• Debrief with the panel following the interviews and identify additional candidates, if necessary.
• Extensively check references of the candidates including, but not limited to professional, financial, background and criminal.
• The library intends to do reference checking of the final candidates, as well.
• Provide clerical, technical and professional support necessary to complete the project
• Assisting the search committee with compensation, negotiations, and executive director’s contract terms.
• Provide other services required by the search committee
- The tasks outlined above are provided as guidelines and are not intended to be restrictive nor all-inclusive.
- It is expected that the successful proposer will advise the library search committee as to a specific plan of action necessary to successfully complete this project.
- Contract Period/Term: 1 year