Payroll Services

The vendor is required to provide for payroll services for the state youth employment programs.
• Establishment of web-based youth employment and stipend software system for approximately 1,500 to 3,500 youth participants throughout the year,
• Establishment of a secure Administrative Portal and Participant Portal
• Ability to provide system functionality to allow for the entry of participants and worksites, enrollment, work assignments, and work hours of participants, and
• Ability to provide web-based system, including a robust reporting system to report on the various data collected within the system, to include participants, participant data, applications, worksites, worksite data, and assignments.
• Ability to integrate with the current data management systems that tracks the following: Youth Applications & Worksite Applications via an external software.  • Ability to provide payroll processing for approximately 1,500 to 3,500 youth participants throughout the year. Specifically, this also includes having a secure web-based system for:
• Setting up individual payroll records for all participants,
• Processing payroll on a bi-weekly basis for all youth participants.
• Acquiring services from an approved banking institution to fully manage the distribution and use of debit card for the program participants.
• Processing all necessary payroll reports including:
1. Transaction reports
2. Payroll activity reports
3. Payroll exception reports
4. Financial activity reports
5. Other reports as defined by the agency to document the use of any federal grant funds that may be used to support the program.
• Ability to provide web-based system including a robust reporting system to report on the various data collected within the system, to include, participants hours worked, gross and net pay of payroll and stipend payments.
• Ability to provide access to payroll cards with a charge fee-free ATM provider within the
Newark area as well as other fee-free usage and withdrawal options.
• Ability to provide participants option of direct deposit payment of their wages and/or stipend without Contractor-imposed fees.
• Ability to train program staff working with participants on system use and the efficient use of the pay card program for participants to avoid usage fees
• Ability to be responsible for regular and timely tax payments, tax reporting, including state and Federal quarterly and annual reports and W-2 processing and distribution to participants
• Designation of a single point of contact as the source for all city needs
• Ability to provide support staff to work with city staff and program work sites.
• Ability to create and obtain financial reports regarding payrolls, taxes, cash flow and other relevant reports requested by city via system usage and/or support staff.
• Ability to establish a system that tracks IPv6 addresses via System User Activity Log (Report displaying activity of users in the system — to identify and locate a network interface of a computer or a network node participating in a computer network using IPv6.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: March 21, 2025