Consulting Services for Disaster Recovery

The vendor is required to provide that consulting services for disaster recovery and agency public assistance in accordance with the specifications and conditions contained.
- Agency public assistance advisory services:
• Provide assistance to county with regard to disaster recovery efforts and compliance with applicable local, state, and federal laws, regulations, executive orders, and agency requirements.
• Provide guidance in recovering reimbursement for the repair/replacement of the loss of critical infrastructure.
• Collaborate with county staff and others, as needed, on project formulation, including damage assessments, information gathering, project development, preparation of project worksheets, to the agency.
• All meetings with agency, state and insurance representatives, as well as participate regularly with county’s designated agency workgroup. the awarded firm will attend in-person meetings as required.
• Identify and communicate risks within county’s operation that could preclude its ability to optimize reimbursement.
• The management of agency -administered and/or other federal or state grants.
• Assist county in establishing pragmatic document control, establishing a file retention system and data management processes to ensure disaster records are complete and ready for audit.
• Generate project extension requests and amendments when necessary, and any other reports or documents to ensure grant reimbursement eligibility is not de-obligated.
• Provide engineering, planning and permitting as required as a result of damage from disasters within county
• A cost proposal will be required for any and all projects as they are identified.
• The project closeout, to prepare and submit its disaster recovery program; this is to include documentation, procurement, contracts, payroll, and grant submission support.
• Develop and execute processes for obtaining, analyzing and gathering field documentation; including, but not limited to, records related to procured goods and services, timekeeping, and force account labor and equipment; this should include processes for disaster debris monitoring services.
• Develop improved and/or alternate project requests for agency and/or other federal or state grants. develop hazard mitigation strategies and proposals, as appropriate.
• Assist with the submission of first and second appeals to agency, as appropriate.
• Possess the expertise to assist in the preparation of accurate pa emergency and permanent work project estimates including but not limited to cost estimating, developing detailed damage descriptions and dimensions, scope of work, and accurate force account labor and equipment summary reports.
• Coordinate and interface with engineering and design efforts for repair and/or construction of damaged facilities and infrastructure that will comply with agency eligibility and cost reasonableness determinations. provide oversight of repair/construction efforts to ensure work complies with applicable project worksheets and related agency public assistance grant requirements and guidelines.
- Financial payroll and grant management
• County disaster recovery and restoration processes comply with laws, regulations and guidelines to maximize reimbursement for eligible disaster expenditures and to minimize timing for reimbursement.
• The expertise to assist in all disaster-recovery financial reimbursement and reporting processes required by agency, state or other agency.
• The expertise to assist county through agency, state guidelines to capture force account labor eligible expenses accurately for timesheets and project cost accounting.
• The review of county personnel policies to ensure compliance with eligible cost reimbursement.
• The expertise to assist the county through federal, state guidelines to ensure the capture of relevant data related to procured goods and services.
• Provide oversight of contractor’s billing to ensure all costs eligible for disaster grant funding are documented and claimed.
• Perform interval review and reconciliation of actual project spending to ensure project costs are accurately captured.
- Procurement and contract management/monitoring support
• Recovery and restoration procurement processes comply with laws, regulations and guidelines as required by federal, state or other agencies.
• The expertise to assist in the review of county purchasing policies to ensure compliance for eligible cost reimbursement.
• Develop processes for ensuring compliance related to contract monitoring and contract close-out as required by federal, state, or other agencies.
• County documentation is sufficient to respond to audits and reviews
- Information technology & data management
• The expertise to assist county staff in the development of its solutions that support the management and implementation of disaster recovery programs.
• Develop processes for the county to properly collect data and document information as necessary to optimize compliance with federal, state, or other agencies.
• County documentation is sufficient to respond to audits and reviews.
- emergency management support services
• Provide expertise related to post-disaster recovery continuity of operations, training, development of teams, monitoring, review and test of plans related to future events.
- Contract Period/Term: 1 year