School Medi-Cal Administrative Activities and Random Moment Time Survey Services

The vendor is required to provide that school medical administrative activities (SMAA) and random moment time survey (RMTA) services to invoices, as well as monitoring these documents for accuracy and completeness.
- RMTS system operation and maintenance:
• Provide web-based RMTS system compliant with DHCS and centers for medicare services (CMS) requirements, as well as with the district random moment time survey (RMTS) implementation plan.
• RMTS system will be available to all district RMTS participants and district medical office staff as authorized.
• Provide, update and maintain a web based RMTS orientation for participants to learn to navigate the web-based RMTS.
• RMTS system track the completion of the orientation, by participant and reports will be available.
• All RMTS participants prior to the beginning of the RMTS year and prior to the start of each subsequent quarter.
• Emails will notify participants of the orientation requirements, provide a practice moment, and verify their emails are correct. welcome emails will be updated as needed prior to each quarter.
• Medical office staff of "undeliverable" emails so necessary adjustments can be made.
• RMTS participant lists, district calendar, RMTS participant work schedule rules into the web-based RMTS system in order to prepare for the quarter.
• The quarterly equivalency list preparation.
• Create a master moment list for each claiming unit for each quarter.
• Provide necessary technical assistance related to these tasks and prepare documents as required for audit documentation.
• To RMTS participants notifying them of their random moments at intervals established by district
• Automated reminders to participants to complete unanswered moments.
• Daily compliance reports to supervisors, medical administrators, and for connect phone calls.
• The quarter, prepare the quarterly time survey results, include RMTS participant name, id job class, moment date and time, all coding changes and clarifying questions, and final coding.
• Create master verification files grids, and all other documentation that is invoicing and audit readiness.
• Create reports and updates to the RMTS dashboard or other technical features, as requested provide technical assistance regarding the RMTS platform as needed and in a timely manner.
- Consultant services:
• Pull a random 10% sample of completed random moments and review for coding accuracy.
• Produce a monthly written report for district and a quarterly report for district.
• Pull a random 10% sample of clarifying questions and review for accuracy.
• Produce a quarterly report for district review 100% of all random moments with district coding staff at the end of each quarter.
• Provide a written report summarizing quarterly activities including compliance, CQ accuracy, software performance, and recommendations if applicable.
• Monitor RMTS operations to ensure compliance with state and federal guidelines.
• An annual review of RMTS/SMAA audit documents. complete an annual review of quarter 1 averaging calculations.
• Provide consultation and technical assistance as needed regarding RMTS issues with the state, assist in interpreting and implementing federal guidelines, reviewing audit documentation/requirements.
• Assist in drafting policy letters to the state, as requested. attend district calls.
• District guidance and PPLS and provide ta with district staff as needed.
• Provide consultation and technical assistance regarding coding issues, training participants, and other quality improvement activities.
• Prepare training materials, as needed.
• Provide onsite training and ta as requested.
- Maintenance of into the RMTS:
• Maintenance of to the RMTS platform and enhancements and/or modifications that are needed will be performed prepare training materials and provide technical assistance, as needed.
- Assistance to fiscal staff
• Provide assistance to fiscal staff in preparation of SMAA invoice reports as requested. provide technical support and assistance in the appeal of audits related to the SMAA program.
- Contract Period/Term: 5 years
- Questions/Inquires Deadline: February 21, 2025