Professional Services for Stage Sound and Lighting Rentals

The vendor is required to provide audio-visual rental companies to provide comprehensive stage, sound, and lighting services for city events.
- With an estimated 100 events annually, the vendor will offer sound, lighting, engineering, and technician services using their own or city-owned equipment to ensure high-quality productions for every rental or use of the venue
- To support these efforts, the vendor will assign a team of four to five trained technicians, each well-versed in the operation of both their own and the city’s audio visual (A/V) equipment.
- These technicians will be available seven days a week, from 7 a.m. to midnight, as required by scheduled events.
- Each technician will bring extensive experience in handling audio and video equipment, allowing for professional amplification of speakers, music, and video presentations, as well as expert execution of theater-style stage lighting.
- Beyond personnel support, the vendor will engage directly with internal and external clients to assess A/V needs and determine the appropriate number of technicians required for each event.
- They will oversee the full setup, operation, and takedown of all city-owned a/v equipment, ensuring smooth execution on event days.
- Technicians will operate the city’s video wall, provide live streaming services, and manage video switchers to seamlessly transition between multiple sources.
- Stage lighting will be enhanced with multi-color capabilities to create dynamic and engaging presentations
- The vendor will offer high-resolution video and audio recording services, delivering professionally captured content and ensuring file transfers to the city.
- Their commitment to equipment care, the vendor agrees to take full responsibility for any damages or losses resulting from improper use of city-owned A/V equipment.
- This comprehensive approach, the vendor will play a vital role in ensuring a seamless and high-quality audiovisual experience for all parks & community services special events and amphitheater rentals.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: April 14, 2025