Owners Project Management Services

The Vendor is required to provide management services to monitor procurement procedures, design, construction and other related activities and to facilitate, coordinate and manage the project with respect to timely performance in accordance with the project schedule, and monitor the quality of services and workmanship and shall recommend courses of action to the owner when respective contractual requirements are not being fulfilled.
- The preparing, tracking, and reconciling schedules, including the development of overall project baseline schedule and a detailed milestone schedule that incorporates general contractor (GC) or construction manager (CM) construction schedule as they become available.
- Project tracking and compliance
• Monitor designer’s and GC/CM’S construction administration activities to ensure contract compliance and timely decisions.
• Perform quality control inspections of work completed to verify compliance with contract documents.
• Prepare and maintain detailed daily, weekly, and monthly reports recording all project data and activity.
• Track time and material change order work, when utilized as a basis for changes.
• Maintain and update on a daily basis, if needed, current contract drawings, specifications and logs.
• Take extensive daily photographs of progress, record and maintain the project's photo log.
• Monitor GC/CM’S compliance with contract documents and quality control specifications.
• Develop and maintain a rolling completion list of non-conforming items to mitigate punch list items.
• Monitor compliance with the school construction regulations throughout the construction process to ensure that all building systems, mechanical and lighting equipment are in compliance with regulations, included in and consistent with all plans, construction documents, and cost estimates.
- Coordination and management
• Prepare work scopes, request for qualifications and assist the district and school building committee in selection of independent testing agencies.
• Coordinate scheduling and reporting of independent testing agencies, ensure reports are distributed and tracked.
• Review and comment on GC/CM’S baseline schedule of values and baseline schedule.
• Identify potential issues, report to designer and GC/CM, maintain project issues log, track to resolution.
• Schedule commissioning consultant, track submission of reports, follow-up actions by designer and GC/CM.
• Ensure that the owner’s interests are met and that commissioning agent reviews are reconciled in a timely manner.
• Review GC/CM’S draft monthly requisition for payment, make recommendations to the owner and designer.
• Manage and schedule independent air quality testing for each phase of the project.
• Assist designer with identification of punch list items.
• Assist the commissioning agent in verifying that building staff members are well-trained and possess the documentation they need to operate and maintain the building’s systems and equipment after turnover.
• Traffic/parking coordination- includes coordination with multiple entities (school, bus, and police) for traffic flows during construction, pick up/drop off procedures, staff and construction crew parking
• Continuation of educational programming- ensuring that space is available for curriculum delivery (i.e. outdoor PE space)
• Emergency procedures- ensuring that emergency procedures and evacuations are pre-planned to ensure they run smoothly during construction
• Ceremony coordination- groundbreaking, ribbon-cutting ceremonies to commemorate the project
• Communication- ensuring that the construction team, school officials have regular meetings to coordinate planning, discuss potential impacts to school programs/events, etc.
• Occupancy process- ensuring effective communication/planning about the certificate of occupancy process
• Project completion- tracking completion of punch list items, ensuring that product matches design and that all workmanship meets expectations.
- Contract Period/Term: 2 years
- Questions/Inquires Deadline: April 21, 2025