Environmental Consulting Roster Services

The vendor is required to provide a roster of consulting firms for environmental services on an ‘‘as and-when-requested’ basis.
- The roster assignments is not limited to, the following:
• In-situ environmental site assessments, preparation of environmental site assessment reports, risk assessments, risk management plans, recommendations for remedial action plans and compliance with excess soils management and related peer reviews;
• Plan and conduct soil and water quality investigations and testing to monitor compliance with applicable regulations and city requirements;
• in-situ condition assessments and recommendations for remedial action plans;
• Risk analysis, risk mitigation and risk management.
- Phase one environmental site assessment
• Review of historical and current records of the subject property and adjacent properties within the study area.
• Searches of applicable regulatory databases including the agency, the regional municipality of peel, the city, and the authority.
• Interview with individuals who are knowledgeable of the past and present uses of the subject property;
• Site reconnaissance to identify potential COCs and environmental liabilities (e.g., storage tanks, waste storage, soil staining, and hazardous materials);
• Determination of PCAs and APECs, if present;
• Completion and submission of an RSC to the agency, if an RSC is recommended due the land use change to a more sensitive land use;
• Addressing agency comments in support of the RSC re-submission to the agency, and administrating and coordinating additional site investigation work, if required; and
• Preparation of a technical report.
- Phase two environmental site assessments
• Preparation of a detailed scope of work and a sampling and analysis plan for the city’s review and approval;
• Obtaining all necessary permits (e.g., road occupancy permit) and clearances (e.g., public/private utility locates) prior to the commencement of field activities.
• The consultant shall be responsible for the protection of the subsurface utilities within the work area during investigation program;
• Retaining, coordination, and supervision of all other parties (e.g., utility locators, drillers, equipment operators, laboratories, etc.) required for executing the scope of work;
• Preparation of a health and safety plan in compliance with the occupational health and safety act. other relevant legislation must be also considered;
• Test pitting by manual (e.g., using a trowel or shovel) or mechanical (e.g., using an excavator) means;
• Observing and logging soil cores following a recognized system (e.g., the unifies soil classification system or ASTM d1452- standard practice for description and identification of soils);
• Collection of soil, groundwater, and sediment samples, and collection of soil samples for waste characterization purpose for laboratory analysis using toxicity characterization leaching procedure (TCLP).
• Conducting helium testing and shut-in test, as well as soil vapor sampling;
• Collection of field parameters (e.g., groundwater elevations, depth and thickness of product, and soil vapor screening) and visual and olfactory observations;
• Disposal of soil cuttings and purged groundwater at a licensed receiving facility;
• Restoration of disturbed surfaces due to investigation activities to pre-investigation conditions;
• Submission of samples to an accredited laboratory by cala for analysis;
• Incorporating QA/QC measures in the project including collection of a field duplicate sample at a minimum frequency of 10%, as well as trip blank samples, equipment blank samples, and/or field blank samples, as needed;
• Summarization and evaluation of analytical results including comparing the results to the applicable site condition standards outlined in the agency “soil, ground water and sediment standards for use under part xv.1 of the environmental protection act” (hereafter refers to as the agency SCS);
• Completion and submission of an RSC to the agency, if an RSC is recommended due the land use change to a more sensitive land use;
• Addressing agency comments in support of the RSC re-submission to the agency, and administrating and coordinating additional site investigation work, if required; and
• Preparation of a technical report.
- Risk assessment & risk management plan
• Preparation of a detailed scope of work for the city’s review and approval, if required;
• Background review and data gap analysis to determine suitability and validity of the existing data and if additional soil, groundwater, and soil vapor data is required;
• Determining RMMs, if any, that are required to address impacts on the subject property;
• Development of property specific standards (PSS) protective of human and/or ecological receptors;
• Determining ongoing monitoring requirements, if any;
• Verification and amending of the health and safety protocols currently being followed by the city’s staff who work on the subject property as necessary;
• Liaison with the agency and its peer reviewer during the regulatory review and approval of the ra, if the ra is prepared for filling record of site condition (RSC) purposes;
• Completion and submission of an RSC to the agency, if an RSC is recommended due the land use change to a more sensitive land use;
• Addressing agency comments in support of the RSC re-submission to the agency, and administrating and coordinating additional site investigation work, if required; and
• Preparation of a technical report.
- Remedial options evaluation and remedial action plan
• Interpretation of the existing environmental results and summarizing the current environmental conditions (e.g., site geological/hydrogeology, nature, and extent of COCs, potential pathway for contaminant transport, potential receptors) at the subject property;
• Assessment of the technical feasibility of available remedial options (both in-situ and ex-situ) including discussion on technical application, effectiveness of remediation, and likelihood of achieving concentrations below the applicable agency SCS;
• Discussion of implementation and operation time and cost associated with each option;
• Identification of key risks associated with each option and potential corrective measures can be applied in the event that the option is proven to be ineffective;
• Analysis and strengths and weaknesses of each option;
• Recommending one or more preferred remedial and risk management option(s) based on the evaluation; and
• Preparation of a technical report.
- Excess soil management and compliance services
• Prepare an assessment of past uses;
• Prepare an excess soil destination assessment report through coordination with the contractor;
• Oversee the development and implementation of a soil tracking system and keep records of hauling records and waste manifests;
• Assisting with the monitoring and verification of project activities, as it relates to soil movement, including completing periodic audit of the project to ensure that tracking information and documentation is accurate and complete as it relates to the requirements of the regulation;
• Preparation of sampling and analysis plans, soil characterization reports, soil management plans, and water management plans (where applicable);
• Preparation of a health and safety plan in compliance with the occupational health and safety act for use by city staff and construction contractors on city projects.
• Other relevant legislation must also be considered;
• Observing and logging soil cores following a recognized system (e.g., the unified soil classification system or ASTM d1452 - standard practice for description and identification of soils);
• Collection of field parameters
• Disposal of soil cuttings at a licensed receiving facility;
• Restoration of disturbed surfaces due to investigation activities to pre-investigation conditions;
• Oversight of soil management planning activities at a project area including, but not limited to:
o Reviewing and approving the proposed reuse and/or disposal facilities;
o Reviewing soil characterization reports for proposed imported soils and advising if material is suitable for use as backfill material for the project; and
o Additional services (such as updating reports) and sampling as may be required due to the discovery of unknown conditions.
• Oversight of management of liquid soil, soil processing and mixing with natural or synthetic polymer additives; and
- Tank assessment and removal & contaminant management plan
• coordinating and undertaking a geophysical survey to locate potential USTs, including the preparation and submission of a letter report;
• Retaining, coordinating, and supervising a qualified and experience contractor to undertake the removal and decommissioning of USTs/ASTs and associated fuel oil system (including piping and support structures);
• Ensure all work is conducted in compliance with the authority and applicable law;
• Collection of field parameters (e.g., groundwater elevations, depth and thickness of product, and soil vapor screening);
• Preparation of a health and safety plan in compliance with the occupational health and safety act. other relevant legislation must be also considered;
• Obtaining all necessary permits (e.g., road occupancy permit) and clearances (e.g., public/private utility locates) prior to the commencement of field activities.
• The consultant shall be responsible for the protection of the subsurface utilities within the work area during program;
• Coordination of the removal of any impacted/excess material.
• Ensuring that the impacted and excess material is handled and disposed of offsite at licensed receiving facility in accordance with all applicable regulations, including the collection and analysis of soil samples to meet receiving facilities and/or regulatory requirements;
• Coordination of the removal and disposal of the tank contents at a licensed receiving facility, in accordance with all applicable regulations, including the collection and analysis of samples to meet receiving facilities and regulatory requirements;
• Incorporating QA/QC measures in the project including collection of a field duplicate sample at a minimum frequency of 10%, as well as trip blank samples, equipment blank samples, and field blank samples, as needed;
• Restoration of disturbed/removal areas so that physical condition is similar or better than the start of work;
• Summarization and evaluation of analytical results including comparing the results to the appropriate table in the agency site condition standards (SCS); and preparation of tank decommissioning reports.
- Permit approvals
• Including such permits mandated under the act in order to establish, alter, extend, or replace any sewage works
• Determination of storm water loadings and modeling outcomes for water ECA applications;
• Preparation of annual reporting requirements based on environmental compliance approval (ECA) conditions;
• Preparation of applications and supporting documentation, for PTTWs in accordance with section 34 of the act;
• Preparation of applications and supporting documentation, for authorizations to discharge water or wastewater into the region of peel’s sanitary system; and
• Other environmental-related permits or approvals as required, including, but not limited to, work performed within the jurisdiction of the agency.
- Hazardous materials and designated substance assessment and abatement
• Retaining, coordinating, and supervising a qualified and experience contractor to undertake the abatement activities;
• Conducting a room-by-room assessment of the subject property, noting approximate material quantity, and including photographic documentation of site conditions;
• Utilizing non-destructive sampling techniques (i.e., sampling will be limited to readily accessible areas and will not include demolition and damaging of ceilings, walls, or other areas to access concealed locations) for all investigations unless an intrusive investigation is specifically requested.
• Intrusive investigations may be requested on a case-by-case basis and will require prior approval from the city project manager or their designate;
• Identifying the presence, absence or potential for designated substances and hazardous materials at the subject property. inspections are to include, but are not limited to, the eleven (11) substance designated under the occupational health and safety act, along with the following additional materials, as required:
o Man-made mineral fibers;
o Mould;
o ODS;
o PCBs; and
o UFFI. (Urea formaldehyde foam insulation)
• Collection of bulk samples from suspected materials in accordance with applicable regulations and guidelines.
• All samples must be sent to a cala accredited laboratory for analysis; and
• Preparation of hazardous materials and designated substance assessment and abatement completion reports.
- Contract Period/Term: 3 years
- Questions/Inquires Deadline: May 20, 2025