Professional Services

The vendor is required to provide CIP (“capital improvement project”) for the renovation of the city.
1. Initial consultant research and kickoff meeting
• Consultant to review park user statistics, historical records, and other pertinent data provided by staff regarding skatepark usage.
• Consultant shall review a list of potential skatepark upgrades and renovations from staff based on informal user feedback received and maintenance considerations.
• Consultant and staff shall meet and discuss the following at the kickoff meeting (can be in-person or virtual):
o Overall outreach strategy
o Establish dates for public outreach meetings (two must be produced by consultant) and how to advertise these meetings to the public to ensure adequate attendance
o Utilization of the city’s public input electronic survey and feedback system
• Within two weeks of the kickoff meeting, consultant must send staff an updated project timeline that includes information discussed during the kickoff meeting.
2. Advertisement of community outreach meetings
• Consultant shall retrieve a list of skatepark users from staff to create an emailing database.
• Consultant will produce an informational postcard or the like that advertises upcoming public outreach events and a summary of the outreach process.
• The list may be comprised of approximately 3,000 addresses that may be emailed.
• Consultant shall establish survey questions and answer options to be used for an electronic survey to be administered by staff via QR link to the city’s public input survey system.
• Staff will share results with consultant.
• Consultant shall generate graphics and other materials to be used for advertising public outreach events on social media and other forms of electronic communication.
• Consultant and staff shall meet at least one time in-person or over video conference to discuss advertisement plans, marketing graphics, and other logistics related to advertisement of public outreach meetings.
• All marketing supplies and materials that may be needed will be at the cost to the consultant.
3. Community outreach meetings
• Consultant must coordinate, plan, and facilitate two public community outreach meetings.
• Initial community outreach meeting shall include a presentation of the changes proposed by staff and other informal feedback received to this point.
• Subsequent community outreach meeting shall include a presentation of changes proposed by staff and feedback received through the outreach process, such as the survey results.
• Consultant is responsible for producing all printed materials, PowerPoint presentation, etc. related to the proposed park changes. costs of printed materials are the responsibility of the consultant.
• Consultant shall facilitate dialogue with the skatepark community related to all proposed changes, including the potential transition to a multi-wheel facility.
• Consultant shall take detailed notes tracking the preferences expressed by the skatepark community at the community outreach meetings.
• Upon the conclusion of all community outreach meetings, consultant shall organize a debrief meeting with staff either in-person or via video conference) to summarize findings.
4. Comprehensive report and presentation
• Consult shall produce a comprehensive report with the following components:
o Summary of data gathering and outreach advertisement process
o Summary of community outreach meetings
o Summary of the findings based on community outreach meetings, electronic survey, and other methods utilized to gather feedback
• Comprehensive report must be submitted to staff in draft form within three weeks of concluding the final community outreach meeting for review.
• Consultant shall present a PowerPoint version of the comprehensive report to the lake forest community services commission and the lake forest city council.
• Both of these presentations require in-person attendance.
- Informational Meeting (Non-Mandatory) Date: June 02, 2025
- Questions/Inquires Deadline: June 11, 2025