Owners Representative Consulting Services

The vendor is required to provide owner’s representative consulting services for the agency.
- The work will generally consist of developing a program management plan, support with program administration during construction, and supplementing the owner’s team, as requested.
- Review background information
• Become familiar with project construction documents, environmental permits, cost estimates and schedules. 
• Develop a thorough understanding of the design intent of critical project components as well as critical milestones and infrastructure tie-ins.
• Review enterprise/ financial and procurement procedures.
• Review enterprise wifia loan documentation.
• Provide a detailed review report with comments on the program’s relative execution including bid ability, constructability, environmental compliance and right-of-way review.
- Develop program management plan
- The program management plan should include at a minimum:
• A master work breakdown structure (WBS) detailing major deliverables and controls for each delivery package.
• A resource plan outlining roles and responsibilities of key personnel, consulting firms, and contracting firms, including a 'gap analysis' for key personnel.
• A procurement plan integrated into the overall program management plan, including the procurement schedule.
• A master cost-loaded schedule based on the WBS, including procurement and major contract milestones. 
• The program level schedule should be able to provide monthly cash-flow forecasts.
• A master budget incorporating information from each project team and internal enterprise costs.
• A master risk register for the program, allowing consistent updates and management of project risks.
• Establish a method for estimating and managing an owner controlled program contingency budget.
• Document procedures for administering and documenting construction changes.
• Document procedures for administering pay applications and certifications.
• A program management information system (PMIS) will be established including reporting standards and software requirements. reporting standards for each project team and delivery package, facilitating schedule, budget, and risk, quality, safety and environmental reporting, and addressing critical concerns. 
• Standards should be incorporated into individual contracts and ideally completed in a web-based platform with a dashboard for key performance indicators (KPIS).
• Document control standards for consistent use of procore software across all projects.
• A communication plan developed with enterprise communications lead.
• A real estate acquisition plan developed with enterprise real estate lead.
• Financial milestones and reporting requirements developed with enterprise finance team.
• An environmental compliance program developed with enterprise environmental compliance lead, including tools for regulatory compliance, auditing, communication, and enforcement.
• Safety procedures for reviewing safety plans, conducting audits, and investigating incidents, with a part-time safety manager provided by the owner’s representative.
• A project completion plan for closeout and commissioning activities.
• Administering and monitoring certified payroll reporting in accordance with act standards.
• Providing guidance to contractors and subcontractors on proper payroll submission and documentation.
• Conducting periodic audits and reviews of certified payroll records.
• Coordinating with the owner and federal agencies to resolve any compliance issues.
• Maintaining organized and auditable records.
• Verifying that all iron and steel products meet AIS requirements.
• Reviewing and maintaining supplier certifications and documentation of product origin.
• Coordinating with contractors to ensure timely and accurate AIS submittals.
• Supporting the owner in responding to audits or federal inquiries.
• Advising on procurement strategies that align with AIS compliance.
• The selected firm should demonstrate experience with American iron and steel (AIS) compliance and propose effective strategies for documentation, verification, and reporting.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: June 18, 2025