Grant and Loan Management and Administrative Support Services

The vendor is required to provide general grant and loan management guidance, staffing and other support across preparedness, mitigation, technological hazards, and recovery programs as needed for the following programs:
• Homeland security grant program (HSGP)
o State homeland security program (SHSP)
o Law enforcement terrorism prevention program (LETPP) 
o Operation stone garden (OPSG) 
• Nonprofit security grant program (NSGP)
• State and local cybersecurity grant program (SLCGP) 
• Emergency management program grant (EMPG)
• Public assistance (PA) grant program
• Building resilient infrastructure and communities (BRIC) grant program
• Flood mitigation assistance (FMA) grant program
o Swift current
o Safeguarding tomorrow revolving loan fund
• Hazard mitigation grant program (HMGP)
• Rehabilitation of high hazard potential dam (HHPD) grant program
• Hazardous materials emergency program (HMEP)
o State emergency response commission (SERC)
o Local emergency planning committee funding (LEPC)
o Sea brook nuclear station funding 
• National dam safety program (NDSP)
o National dam safety program spring (NDSPS)
o National dam safety program fall (NDSPF)
- Provide grant and loan management and administrative services including, but not limited to:
• Providing oversight to subrecipients having difficulty with their claims and application materials for FEMA assistance, to include strategizing and supplying guidance on writing appeals to resolve disputes with FEMA determinations.
• Providing senior-level consultation, strategic support and problem resolution services as needed.
• Providing expert programmatic and policy advice on programs and related matters.
• Preparing draft correspondence to the agency, FEMA, and applicants and subrecipients as necessary.
• Utilizing a proven, department-approved, agency and federal system in use, to monitor and document work to allow for charging of time to the appropriate funding source.
• Assisting with finalizing preparations for applicant and FEMA final inspections and audits.
• reviewing subrecipient reimbursement request packages for accuracy, completeness, and allowability as it pertains to each respective program.
• Reviewing public assistance subrecipient small and large project closeout packages for accuracy completeness and alignment with all appropriate policies.
• Preparing program management plans and budgets, as required.
• Preparing daily reports for agency and consultation staff and attend status meetings.
• Reviewing contracts and purchasing documents for accuracy and completion.
• Utilizing current MEMA G: drive, email, SharePoint and FEMA software systems and processes, that are directed and approved by the department
• Assisting with ensuring that state policies and procedures are disseminated and implemented by all field staff through coordination with the agency’s project coordinator.
• Providing insurance adjusting and resolution services related to insured losses to property, buildings, contents, business interruptions, time element coverage, extra expenses and other covered losses.
• Assisting with the program design, implementation, monitoring, and documentation of other federal and state agency programs as required.
• Preparing quarterly federal financial reports and conducting financial reconciliations.
• Assisting in the design, delivery, staffing and evaluation (as required) of outreach, public education, and media affairs as it pertains to grant and loan programs. 
• Analyzing best practices across other states as it pertains to any given grant or loan program.
- Contract Period/Term: 2 years
- Questions/Inquires Deadline: July 16, 2025