Business Improvement District Consultant Services

The vendor is required to provide business improvement district consultant service for include:
1. Community outreach, education, and research:
•    Designing, organizing, and participating in community events, focus groups, and one-on-one meetings with potential stakeholders to survey, interview, and inform affected groups or individuals on potential bid-specific programs, goals, boundaries, and community needs. 
•    Where feasible, the consultant should consult and collaborate with local community organizations when identifying and engaging with local property owners; 
•    Producing and distributing informative, educational outreach materials such as brochures, web-based content, or other resources that provide stakeholders with information on the bid-specific initiatives or programs; 
•    Work with the city clerk and representatives of the city council to gain authorization for the establishment of the bid, if a bid is determined to be feasible.
2. Bid establishment feasibility study:
•    Introduction and executive summary - this section should include a concise review and summary of the general background and purpose of the report and its findings. 
•    Criteria - this section should identify the standards by which a bid establishment is evaluated. 
•    this should include an assessment of the target area’s needs, economic impact, as well as any constraints or costs. 
•    Methodology - this section should include a description of the research methods employed to demonstrate the feasibility of establishing a bid within a target area. 
•    A minimum level of outreach and education set by the city clerk, will be required as part of this research.
•    Evaluation - using the established criteria, this section should present the facts, data, and evidence that supports each evaluative statement. 
•    This section should also identify any alternative options that should be taken into consideration when determining a bid’s feasibility. 
•    Conclusions - this section should sum up the consultant’s conclusions reached on the feasibility of establishing a bid. 
•    Recommendation - this section should state the consultant’s final recommendation on the feasibility of establishing a bid, including consultant’s recommended course of action.
3. Bid establishment:
a. Database production:
•    Assessor’s parcel number;
•    The name of the current property owner, situs address, zoning, parcel and improvement measurements (where applicable);
•    Individual assessment amounts, and
•    The total assessment amounts.
b. Engineer’s report:
•    Identifies all parcels that will have a special benefit conferred upon them and upon which an assessment will be imposed; 
•    Identifies, defines, and separates the general from the special benefits conferred on each parcel and calculates the percentage and dollar amount of general benefit derived from bid services and activities; 
•    Provides evidentiary support for all assessments to be imposed on each parcel
•    Identifies all formulas used to calculate assessments for each parcel; 
•    Demonstrates that the assessment imposed on each parcel does not exceed the reasonable cost of the proportional special benefit conferred; 
•    When applicable, clearly identifies benefit zones and differences in assessments; 
•    Identifies with specificity any city and government-owned properties contained in the proposed bid; 
•    Provides clear and convincing evidence to support any finding or conclusion that publicly owned parcels actually receive no benefit, and are therefore exempt from assessment; and 
•    Identifies the percentage of the total assessment and the total assessment amount the city will pay for each year under the proposed bid.
c. Management district plan:
•    The specific number of years in which assessments will be levied 
•    A district shall have a term not to exceed 10 years
•    The proposed bid’s governance and management structure; 
•    A map of the district in sufficient detail to locate each parcel of property and a description of the boundaries of the district, including benefit zones; 
•    If businesses are to be assessed, each business within the bid; 
•    A description of the improvements, maintenance, and activities proposed for each year of operation of the bid and the maximum cost thereof; 
•    The total annual amount proposed to be expended for improvements, maintenance, or activities, and debt service in each year of operation of the bid; 
•    The proposed source or sources of financing, including the proposed method and basis of levying the assessment, which must be supported by the engineer’s report in sufficient detail, to allow each potential assessed to calculate the amount of the assessment to be levied against their property or business; 
•    A list of the properties or businesses to be assessed, including the assessor’s parcel numbers for properties to be assessed; and 
•    Any additional proposed rules and regulations to be applicable to the bid.

- Contract Period/Term: 3 years
- Mandatory Pre-Submittal Meeting Date: August 15, 2025
- Questions/Inquires Deadline: August 14, 2025