E Rate Consulting Services

The vendor is required to provide e-rate consultant to consult on e-rate eligibility and submission to the universal service administrative co. (USAC).
- A consultant firm capable of obtaining the highest discount rate available under the e-rate program, with the consultant identifying all possible eligible e-rate discount categories with eligible services, as well as assistance in compliance with all e-rate and administrative rules and regulations.
•    Prepare, submit, manage and oversee application cycle each funding year, including but not limited to forms 470, 471,472,479, 486, and 500 and service certifications.
•    Advise district on eligibility of e-rate products and services.
•    Correspondence regarding e-rate as needed.
•    Coordinate and oversee scheduling, creation and follow-up of system school districts paper and electronic application submission.
•    Research funding status year-round, for current and to-be-funded applications.
•    Review and advise the district on the preparation of responses to administrative and SLD correspondence received by the system school district.
•    Inform district of deadlines and assist with the process as needed to ensure complete recovery of all eligible funds, including filing deadline extension requests.
•    Respond within one business day to system school district questions.
•    Advise district on all risk factors and strategies related to securing the maximum allowable e-rate discounts.
•    Monitor and follow through on any district interactions with administrative and sld.
•    Serve as advocate and liaison on behalf of district with administrative and SLD for ideas, questions and proposed strategies.
•    Keep district appraised of administrative and SLD policies and issues and possible effect on system district e-rate program. 
•    Maintain and advise district on timetable calendar regarding administrative and SLD applications activities and response requirements.
•    Provide periodic administrative reports that show approved funds, claimed funds, and remaining funds.
•    Provide on-site training of key district personnel in e-rate rules, policy, and compliance issues.
•    Create and maintain database for all system school district e-rate documentation at a minimum of 10 years after the last date of service.
•    Provide assistance with e-rate audits or other related issues for 5 years for all work products produced for district from last date of service.
•    Prepare responses to administrative for program integrity assurance (pia) requests.
•    Prepare responses to administrative for selective review requests.
•    Assist with administrative and FCC appeals.
•    E-rate project management service and assistance for priority 2 related items.
•    Comprehensive site surveys for development of bid specifications for telecommunications and broadband.
•    Network infrastructure design recommendations for e-rate services.
•    Bill review and analysis for telecommunication and other services.
•    Additional services may apply as deemed necessary by the system school district at the district’s discretion.

- Questions/Inquires Deadline: August 18, 2025