Architectural Consulting Services

The vendor is required to provide architectural consulting services on an as-needed, multi-year basis.
•    Collects and research information on each assigned project. 
•    Inspect the physical project site. 
•    Develop conceptual plans, design schemes, project budget and estimates, construction drawings and plan submission for approvals, processes and permits. 
•    Prepare specifications on assigned projects to be submitted to the county administrator or designee, for inspection and completeness of materials. 
•    Prepare specifications and drawings as required for solicitation purposes. 
•    Consult with designated county personnel on projects and incorporate changes agreed upon into the specifications. 
•    Attend meetings and provide technical information as to the project to both the county and possible project bidders.
•    Design work in areas of civil, structural, survey, soil testing, electrical, plumbing, and mechanical work as required. 
•    Evaluation on maintenance and smaller capital needs for small renovations, repairs, and special projects.
•    Evaluations, studies, advice and recommendations on an on-going basis as may be required.
•    Provide supervision from contract bidding through project completion. 
•    Check bidder’s references and provide bid award recommendation to the county administrator or designee. 
•    Inspect each project at least once per week, or more depending on the complexity and scope of the project.
1. Basic services:
•    Architectural firm shall perform professional services including basic architecture, landscape architecture, interior design, structural, mechanical, civil and electrical engineering service. 
•    Architectural firm shall represent that all tasks will be performed in accordance with generally accepted professional standards and further represent that the advice and consultation provided shall be within its authority and capacity as a professional. 
•    Architectural firm will comply with the regulations, laws, ordinance and requirements of all levels of government applicable to any assigned project.
2. Schematic design and design development phase: 
•    Architectural firm shall assist the county in determining the scope of the project; perform necessary research and field survey work when requested; provide recommendations on solutions to solve a defined need; prepare preliminary design documents; and furnish all design documents and assist in obtaining approvals of all governmental agencies and authorities having jurisdiction over the scope of the project, as requested.
3. Construction document phase: 
•    Architectural firm shall prepare final project plans, specifications and contract documents including forms and, where applicable, local, state and federal compliance requirements; furnish all design documents and assist in obtaining approvals of all governmental agencies and authorities having jurisdiction over the scope of the project; and furnish a revised project cost estimate based on the final construction documents.
4. Construction administration phase: 
•    Architectural firm shall review, approve, and prepare all change orders associated with the project; make weekly (or more frequently, as necessary) visits to the project site to observe the progress and quality of the executed work and to determine, in general, if the work is proceeding in accordance with the final plans specifications or contract documents; submit to the county a written progress report of the work endeavoring to protect the county against defects and deficiencies of the work by the contractor; disprove or reject work as failing to conform to the requirements of the final plans, specifications or contract documents; review and approve submittals of appropriate drawings, samples, test results, inspections and other data which the contractor is required to submit; review and approval of contractor’s progress billings, determine the acceptability of substitute materials or equipment proposed by the contractor; conduct a final inspection to determine of the project has been completed in accordance with the final plans, specifications and contract documents; provide “as-built” drawings to the county at the completion of the project.

- Contract Period/Term: 5 years
- Questions/Inquires Deadline: August 15, 2025