Comprehensive Transportation Plan Consultant Services

The vendor is required to provide comprehensive transportation planning, transit planning, alternative systems planning, transportation safety planning, public involvement, traffic analysis, financial analysis, project identification and prioritization, and non-motorized transportation planning, necessary to support agency in the development of comprehensive transportation plan for the cities of north county. 
- Project management plan (PMP) will:
•    Identify an organizational chart and provide key staff contact information.
•    Define protocols and procedures for the project team to adhere to, including:
o    Communications protocols
o    Quality assurance and quality control protocols which will ensure a high standard of professionalism with respect to all deliverables to be made available to the public, stakeholders, and elected officials.
o    Administrative and invoicing procedures, which will follow agency provided templates and procedures for collecting invoices monthly
•    Schedule: refines work tasks, subtasks, review and comment points, and the timing and content of deliverables.
•    Describe how the PMT will interface with entities working on any other concurrent land use and transportation planning efforts in the study area.
•    Outline a comprehensive communications strategy and public participation plan to ensure integration of a central message among the PMT, stakeholders and the public.
o    This includes branding the comprehensive transportation plan (CTP) and documenting a communications strategy linking the CTP to ongoing and recently completed planning studies and initiatives and capital improvement programs.
•    Specify roles and responsibilities of study participants, including the composition of a community council and technical advisory committee.
•    Outline a project schedule and deliverable dates.
•    Outline a budget allocation by task.
- Engagement
1. Public engagement plan
•    The exact process, schedule, and methods of community engagement will be defined in an associated public engagement plan (pep). 
•    The pep is an early deliverable and shall be developed and finalized within 4 weeks of the kickoff meeting. 
•    Agency public participation plan (PPP) shall be used as a guide and the engagement techniques and tools identified within the PPP are encouraged.
•    Engagement activities include interactions with the public, as well as entities such as federal, state and local governments, transit agencies, and development community representatives. 
•    The pep shall include a plan for engaging the public officials responsible for adopting the throughout the planning process.
2. Methods of engagement
•    Community council (as defined in section 2b)
•    Technical advisory committee (as defined in section 2c)
•    Standalone project website
o    The project website will be capable of both disseminating information and collecting input. 
o    The project website is intended to be the most visible and comprehensive communication piece for the planning process. 
o    The website shall include the following items:
1.    Project background and intent
2.    Schedule (project phases and public engagement events)
3.    Interactive map where people can provide input on issues and needs, project recommendations, and other suggestions
4.    Asynchronous meetings and recording of meetings
5.    Data and documents (draft and final)
o    The public engagement plan with its demographic analysis shall be published on the website, including a high-level summary.
1.    Methods to leave general comments and contact project team
2.    Email collection for mailing list (opt in to receive further info about project, popups, surveys)
3.    24 months minimum of live website
o    Suggestion: multi-media video or recording that is social media friendly
•    Face-to-face outreach (in-person) (minimum two rounds)
o    While virtual engagement has proven cost effective and successful, face-to-face interactions are still a critical component of the pep. 
o    In-person small group outreach is intended to occur in the community where people are already gathering to create awareness of the planning process and the opportunities for involvement.
o    This outreach is intended to occur as small popups at multiple locations (5 to 10 each round) throughout the county that utilize places where people are already gathering, such as:
1.    Public libraries
2.    Festivals
3.    Parks and popular trails
4.    Transit stops
5.    Youth sports
6.    Shopping centers and commercial districts
7.    School events (high schools)
8.    Government service centers
9.    Senior centers and senior housing
10.    Others
•    Surveys
o    Surveys will be utilized during the initial phase to identify issues from members of the public and a second time after recommendations have been formed to get feedback on the proposed recommendations.
o    Two (2) surveys will be available for a minimum of 30 days
o    Paper surveys shall be made available as appropriate, such as at pop-up events to engage with the public who do not have access to online surveys. 
o    A portable device should also be made available so that people can complete the surveys while engaging with the project team.
o    The surveys must ask for demographic information that can be provided to agency in the summary report.
•    Email list and blast
o    Collect emails from people who have specifically opted-in or utilize lists that the county and cities already have.
o    Email blasts can be sent to notify of upcoming events, posted surveys, or any other project-related announcements.
•    Public meetings
o    A minimum of 2 public meetings shall be held. 
o    The meetings may be in-person or virtual (no hybrid options).
o    Any materials presented at the public meetings shall be made available on the project website.
o    suggestion: walking audit, tactical demonstration project, peer site visits, workshops
3. Supplemental methods of engagement
•    Demonstration project that includes a temporary and tactical demonstration of a transportation project to show the public what a project could look like if constructed. 
•    Focus groups that include various sectors of the public such as elderly or youth populations, various sub-areas within the county, etc.

- Contract Period/Term: 3 years
- Questions/Inquires Deadline: October 17, 2025