Consulting Services

The vendor is required to provide for the design, tender preparation, and construction administration of athletics facility upgrades at legion field, enhancing the site to meet current competition, training, and recreational standards.
- Preliminary engineering and design
•    Review all existing information, reports, master plans, functional studies, record drawings, and other available files, requesting these from the city as required. 
•    Familiarize with the project site and collect any additional information necessary to inform the design. 
•    Coordinate with utility companies to identify conflicting infrastructure, required relocations, and impacts on cost or schedule, ensuring the city is copied on all correspondence. 
•    Engage with stakeholders, including relevant city departments, to confirm design priorities and constraints. 
•    Conduct a geo-technical investigation, including drilling to industry-standard borehole depths and spacing, laboratory testing, and preparation of a report with drill logs and recommendations for event surfaces and foundations; submit the final report to the city.
•    Identify and evaluate innovative products, materials, and techniques, considering cost and lifecycle value, and recommend the most cost-effective solutions.
•    Ensure the design complies with the land use bylaw, including curbing, sidewalks, and landscaping elements. 
•    Identify and address site-specific considerations such as drainage, subsurface conditions, fencing conflicts, and access to adjacent properties. 
•    Prepare engineered drawings and specifications that clearly illustrate all work, ensuring tie-ins with adjacent facilities and properties. 
•    Prepare athletics facility specifications compliant with athletics state and world athletics standards, including:
o    High jump: 15 m x 4 m approach, compliant landing mats, uprights, and crossbar. 
o    Long jump and triple jump: 40 m runway, compliant take-off boards, 9 m sand pit. 
o    Pole vault: 40 m runway, vault box, 6 m x 6 m x 0.8 m landing area, uprights to 6.00 m. 
o    Javelin: 30 – 36.5 m runway, throwing arc, and marked landing sector.
•    Incorporate design for multi-use sport courts and fence repositioning to improve accessibility.
o    Fencing around the relocated long jump and triple jump area must comply with safety standards for clearance from competition lanes and the ends of the sand pit. 
o    The pole vault landing area must accommodate a minimum 6 m mat length plus 3 m of safety space beyond the pole vault box, for a total of 9 m beyond the box. 
o    The pole vault width must be at least 6 m (mat) plus 3 m of safety space on each side, for a total width of 12 m. 
o    Long jump pits must have a minimum 3 m safety zone on each side. 
o    If the pole vault safety requirement results in a greater width, the greater dimension shall govern. 
o    Provide swinging or sliding fence gates along the pole vault area to allow safe and efficient movement of landing mats in and out of storage.
•    Prepare detailed media tower upgrade drawings and specifications to meet provincial regulations and building code, including reinstatement of the exterior stairway and accessibility improvements. 
•    Review integration options for a provisional track resurfacing scope (pending fall 2025 assessment) to minimize facility downtime. 
•    Design packages for review at 30% and 90% completion, with at least one week allowed for city and stakeholder feedback at each stage; incorporate all review comments into subsequent versions. 
•    Conduct constructability reviews to identify potential risks or challenges, propose mitigation measures, and integrate these into the detailed design and tender package. 
•    Finalize all aspects of the design to ensure the tender documents fully
- Civil and site integration
•    Address grading, drainage, and site preparation requirements for new and relocated event areas and multi-use courts. 
•    Design all surface materials, foundations, and subsurface works to meet required performance standards and durability.
- Media tower upgrades
•    The existing media tower to meet safety standards, provincial regulations, and building codes. 
•    Reinstate the exterior stairway to restore access to the third floor. 
•    Integrate electrical, data, and power provisions for timing systems, cameras, and commentary booths. 
•    Design improvements to withstand year-round weather conditions and regular event use.
- Track resurfacing (provisional)
•    Assess existing track conditions in line with the findings of the 2024 legion track condition assessment, including:
o    Addressing identified delamination and surface wear. 
o    Repairs to damaged base layers where substructure failures are present. 
o    Ensuring surface texture, drainage, and line marking meet world athletics performance and safety standards.
•    Provide a separate, fully costed design package and technical specification for resurfacing as a provisional scope item. 
•    Recommend suitable surfacing systems (e.g., full-depth polyurethane, sandwich system) with warranty provisions, expected lifecycle, and maintenance requirements.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: November 10, 2025