Video Production Services

The vendor is required to provide from individuals or firms that are in the business of providing video production.
- The creation of 40 videos of varying lengths
- This initial 40 video project is anticipated to last approximately 12 months.
- With each completed video, the awarded vendor will deliver final files, all footage, working edit files, and b-roll, which aims would then own in perpetuity.
- The scope of work includes production of:
• Twenty videos, each highlighting a key faculty member and their area of research, between 2:00-3:00 minutes each.
• Timing is periodic throughout the year.
• Twenty student testimonials, between 2:00-3:00 minutes each, shot wherever the student is located (primarily in northern state).
• Three short clips of varying lengths designed for social media and email content, for each of the forty videos listed above.
- Pre-production requirements include:
a. Concept development and refinement
• Aims has an existing video strategy that has been developed in-house.
• On occasion, we rely on our vendor to help identify technical requirements for presented ideas, industry best practices, and to provide creative input.
• Selected vendor must have these abilities.
b. Talent screening, as appropriate
• In most cases, aims handles the identification and screening of faculty and students featured in each video.
• In instances where hired talent is used, the production company may be responsible for finding these individuals, who will be subject to approval by aims.
c. Location scouting
• In most cases aims will scout locations in the area prior to shoot day, or the specific shoot location is selected the day of the shoot within close proximity to where we meet with the person being featured in the video.
• Production company input is valued and expected when on-site to provide feedback on lighting, acoustic quality, aesthetics, and other environmental characteristics that may impact video quality.
• In some instances, the production company may be asked to find adequate locations for video shoots or to obtain relevant original b roll footage.
d. Scheduling
• Aims will work in conjunction with the production company throughout the year to schedule shoots and develop day-of agendas.
- Production requirements include:
a. Equipment
• HD camera packages, including the ability to capture aerial footage
• Lighting packages
• Audio packages, including hardware and software
• Gimbal stabilizers
b. Travel timeline
• Crew shall have the ability to travel on short notice.
• Aims makes all efforts to schedule video shoots months in advance, however opportunities may arise to work with featured subjects in northern state on short notice, within a 2–3-week window.
• In these instances, the production company will be expected to have the ability to provide the staffing and services necessary to accommodate the shoot
c. Travel expense
• The production company shall be responsible for the arrangement and booking of all their own travel required for video shoots.
- Post-production requirements include:
a. editing and revisions
• Aims requires a minimum of three draft revisions to be included in the cost per video.
• Vendor shall provide access to a video collaboration platform, such as frame.io, that allows for easy video reviews and edits.
b. Titles and graphics
• Vendor shall have the technical software and skills to include motion graphics in videos. in many cases, aims will provide graphics to the vendor.
• Animation of graphics is the responsibility of the vendor.
c. Foley/ADR/SFX
• Vendor shall have all software, hardware, and skills to source and incorporate the necessary sound effects and dubbing required for a particular video.
d. Original music license
• Vendor shall provide or purchase all rights and licenses for music used in aims videos.
e. Sound mixing and mastering
• Vendor shall provide all sound mixing and mastering for videos.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: April 08, 2025