Event Equipment Rental and Services

The vendor is required to provide event equipment rental and services for various events coordinated by the city of department of special events.
- Include for services:
• All equipment must be in clean, excellent condition and in good working order. rental equipment is for public use and must represent a positive image for the city of.
• Pricing submitted must be for “turn key” events and must include all costs of labor, materials, equipment, supplies, delivery, setup, tear-down, and associated costs.
• The city of makes no representation or guarantee that equipment will be requested for any or all of the events listed
• Provide all labor, materials, equipment, and supplies required for services in a safe and legal manner.
contractor’s representative must attend all city pre-event planning meetings as requested
• The contractor must have a trained and competent representative physically present on the event site during delivery, set up, tear-down, and removal of equipment; furthermore, a trained and competent representative must be “on call” and available 24 hours per day, seven days per week, for the week preceding the event and, on the date, (s) of the event.
• Contractor must have adequate air dryers, vacuums, inventory, and resources to respond quickly, professionally, efficiently, and effectively should changes/substitutions be required.
• All linens, tents, tent sides, and chairs must be clean, colorful, bright, and in excellent condition. risers must be in good repair and working order and must be professionally installed so as to avoid personal injury.
• All stakes, if used, must have protective caps; all stake holes must be filled upon removal with a filler of the same material in which the stake was placed.
• All tents must be cleaned after installation and immediately prior to the event.
• All tents, stages, and risers must have the items necessary to make them safe and secure.
• Equipment must be inspected by the contractor and a city representative prior to the event; the contractor must correct, repair, replace, or otherwise remedy any defects, tears, and other noted deficiencies.
• Provide adequate staffing to operate bounce houses and inflatables; staff must remain with the bounce houses and inflatables to monitor their safe operation for the duration of the event.
• Bounce houses and inflatables must be in good working order with no rips, tears, or worn areas; they must be bright, clean, and free of any visible mold or mildew.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: April 28, 2025