Strategic Planning Consulting Services

The vendor is required to provide to develop a strategic plan for 2026–2030 providing a roadmap for sustainable service delivery, long-range capital planning, and effective resource allocation.
- Organizational assessment
• Evaluate district current service model, staffing, station coverage, capital assets, and fiscal trends.
• Review the current role and structure of remaining VFD partners within the service delivery system.
• Ensure engagement design allows for transparency, avoids bias, and supports political cohesion.
- Community risk reduction (CRR) integration
• Conduct a district-wide evaluation of community risk, demographic trends, and vulnerability factors.
• Identify and prioritize risks using data-driven analysis (e.g., fire and ems incident trends, socioeconomic indicators, and population growth).
• Provide recommendations for targeted risk-reduction initiatives tailored to high-risk populations and geographic areas.
• Evaluate current fire and life safety programs, public education efforts, and opportunities to adopt or strengthen a local fire code.
• Propose strategies to embed CRR principles into district staffing models, training, operational planning, and resource allocation.
• Recommend performance metrics to track CRR outcomes over time.
- Strategic plan development
• Update or confirm the district’s mission, vision, and core values as appropriate.
• Identify 4–6 strategic initiatives supported by measurable goals, smart objectives, and timelines.
• Address issues of staffing, facilities, apparatus, community risk, and service equity across the district.
- Investment prioritization framework
• Provide a decision framework to support prioritization of investments across four major domains:
• Acquisition of land for future stations
• Station construction or renovation
• Apparatus and equipment procurement
• Paid staffing expansion or sustainment
• Utilize response data, growth projections, cost-benefit analysis, and risk mitigation to inform prioritization.
- Capital planning integration
• Provide a draft 5- to 10-year phased capital improvement plan (CIP), incorporating facility needs, apparatus life cycles, and emerging service demands.
• Offer tools to integrate the CIP into annual budget processes and long-range financial forecasting.
- Implementation support tools
• Create a visual implementation dashboard to track goals, timelines, responsibilities, and outcomes.
• Include templates or guidance for annual plan reviews and strategic refresh cycles.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: July 22, 2025