Events Management Services

The Vendor is required to provide event management services at the city.
- Third Party Event Rentals
•    Marketing and promoting available event space for rent,
•    Handling on-site showings and tours to prospective rental clients,
•    Filtering leads and requests,
•    Coordinating all permit applications,
•    Ensuring scheduling doesn't interfere with other city events including maintaining of events on city event calendar,
•    Providing cost estimates and having user execute a use agreement (on the form provided by the city),
•    Ensuring required insurance is obtained and providing evidence of such insurance to the city,
•    Managing storage,
•    Providing booking/client management software,
•    Maintaining staffing to oversee all aspects of event/use of space,
•    Managing all vendors associated with the vent/use of space and,
•    Coordinating ancillary services (security, janitorial, etc.), as required.
- Event marketing and management
•    Event planning and execution to include securing vendors
•    Asset creation (event logo, graphics, flyers, etc.)
o    The city marketing team will provide input from a brand standard perspective 
o    Final approval of all creative assets will be provided by the city manager prior to publication or distribution.

- Contract Period/Term: 2 years
- Pre-Proposal Meeting (Mandatory) Date: July 23, 2025
- Questions/Inquires Deadline: July 30, 2025