Exclusive Non Alcoholic Beverage Rights and Marketing 2 Services

The vendor is required to provide exclusive non-alcoholic beverage rights and marketing investment is intended to be for a period of five (5) years commencing on 1/1/2026.
1. Special events
•    Provide all necessary equipment and supplies for events including:
o    Rubbermaid style 150-gallon stock tank cooling units
o    State tanker style cooling units
o    Electric refrigerated cooling units
o    Ice barrel and merchandiser style cooling units
o    Double door merchandise coolers for each sales location
•    Provide all necessary service for events including:
o    Delivery of product to each sales location on the festival grounds
o    Removal of unsold product following each event
o    Route truck and stock truck for storage of additional reserve product at each event
o    Stock truck(s) to hold extra inventory to remain on site
o    Product and pricing signage
o    Product delivery to individual service locations
•    Ability to service events on weekends
•    All equipment sizes, quantities and length of usage to be negotiated per event
•    Delivery and pick-up locations and times to be negotiated per event
•    Billing and reporting:
o    Provide refund for unused product
o    Provide post-event usage reports
2. Jazz and rib fest | July 24 – 26, 2026
•    Double door merchandise coolers: 7-10
•    Product delivery (cases of 24 units in 20oz bottles):
o    Water: 350+ cases
o    CSD: 200+ cases
o    Isotonic: 90+ cases
•    Additional product reserve
o    Water: 100+ cases
o    CSD: 100+ cases
o    Isotonic: 50+ cases
3. CBUS soul fest | august 14 – 15, 2026
•    Double door merchandise coolers: 1-4
•    Product delivery (cases of 24 units in 20oz bottles):
o    Water: 100+ cases
o    CSD: 50+ cases
o    Isotonic: 25+ cases
•    Additional product reserve
o    Water: 40+ cases
o    CSD: 20+ cases
o    Isotonic: 20+ cases
4. Sports
•    Provide all necessary equipment and supplies including:
o    Use of one (1) mobile concession golf cart and one (1) mobile cargo golf cart to be Provided to department, with a warranty included, to be used at park. 
o    Golf carts can be wrapped or branded.
•    Provide all necessary service including:
o    All deliveries made weekly every Thursday
o    Offering of one product that is non-carbonated and low calorie in vending machines, in addition to water
o    Maximum 48-hour on-site response time to service calls
o    Routine machine maintenance
•    Billing and reporting:
o    Monthly reports that provide detail on total sales, sales by product, and sales by location for vending machines.
o    Vending machine payments made quarterly to department
o    Reporting structure for lost money in vending machines
o    Reporting structure on out-of-order machines and out-of-stock product
•    Pouring rights-the following are the vending areas included in the current pouring rights 
•    Contract: delivery of product and servicing the machines located at all current indoor athletic complexes (1 soda and 1 Gatorade per site and 10 total)
o    5 athletic complexes
o    Delivery of product and servicing 3 machines located within the secured concession stand areas within park.
•    Purchasing of product (bottles) by the contracted concessionaire for department at the following concession locations:
o    Berliner sports park
o    Spindler soccer park
o    Any other temporary sites the sports request the concessionaire to set-up.
•    Location not included for consideration (but could be added for 2027)
o    Kilbourne run soccer park (partially open by early 2026, fully operational by q4 2026)
•    Cases of water donated (annually) for a defined number of youth sporting events.
5. Community recreation and aquatics
•    Community centers: 29 centers throughout the city, which could include fitness centers, sports leagues, programming, fitness, arts and educational classes, and 50+ programming. 
•    Aquatics: department has eight outdoor pools and one indoor aquatic center.
•    Provide all necessary equipment and supplies
•    Provide all necessary service including:
o    Offering of one product that is non-carbonated and low calorie in vending machines, in addition to water.
o    Maximum 48-hour on-site response time to service calls
o    Weekly stocking and routine machine maintenance
•    Billing and reporting:
o    Monthly reports that provide detail on total sales, sales by product, and sales by location for vending machines.
o    Vending machine payments made quarterly to department
o    Reporting structure for lost money in vending machines
o    Reporting structure on out-of-order machines and out-of-stock product
6. Marketing partnership
•    Creative and innovative marketing partnership plan for a multi-year, department-wide beverage partnership.
•    Marketing opportunities will be relative to the amount of the beverage rights fee. 
•    Below are some examples, but potential partners are encouraged to think beyond the traditional format. 
•    Marketing opportunities are not limited to the list below. 
•    A comprehensive and detailed listing of opportunities and partnerships will be developed in conjunction with the partner.
o    Annual beverage rights fee
o    In-kind donation of products
o    Equipment and amenities (if applicable)
o    Marketing plan to support department and the partnership
•    Potential opportunity examples:
o    Pre-approved marketing campaigns and contests
o    Department program promotion via in-store displays, bottles and cans, delivery vehicles, and cases
o    Branded equipment to fulfill specific programmatic need
o    Facility and on-site branded amenities (example: charging stations, scoreboards)
o    Opportunity to introduce new products
o    Product sampling at events: select tournaments, outdoor events, and golf programs
o    Point of sales signage, banners, signs, digital signage, and scoreboards
o    Advertisements and logo recognition
o    Logo recognition and relevant brand messaging on department websites and emails to program participants and event attendees
o    Brand recognition and pre-approved promotional messaging or content in social media
o    Tournaments (shirt, trophies).

- Contract Period/Term: 5 years