Event Planning Coordination and Management Services

The Vendor is required to provide event planning coordination and management services.
- Event Planning & Logistics
•    Develop a comprehensive event timeline, including setup, execution, and breakdown
•    Coordinate with Anaheim staff, law enforcement, and emergency services to ensure a safe event
- Route Planning
•    Review and finalize the draft traffic plan with Anaheim staff for the project submitted by the subcontractor
•    Identify the most critical closure and access issues for businesses, churches, and residents, and outline potential mitigation strategies
- Hub Activations and Route Programming
•    Identify and coordinate ‘Activation Hubs’, including entertainment, family-friendly activities, hydration stations, and first aid stations along the route
•    Coordinate designated repair stations and rest stops
- Community Engagement & Canvassing
•    Conduct outreach to local businesses, residents, and stakeholders to inform them about the event and gather support and participation
- Vendor & Partner Coordination
•    Collaborate with vendors, food trucks, and activity organizers to enhance the event experience
•    Manage sponsorships with community partners to maximize engagement and visibility
- On-Site Event Management and post-event reporting
•    Provide event management support on the day of the event
•    Troubleshoot any operational challenges in real-time
•    Provide post-event reporting to include metrics on attendance, vendor participation, and recommendations.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: October 16, 2025