Sponsorship Coordination Services

The Vendor is required to provide services to create sponsorship packages and seek sponsorship donations for the Town.
- Work closely with Town event staff to create sponsorship tiers at various price levels with corresponding deliverables.
- Securing Sponsors
•    Responsible for identifying and contacting potential sponsors in addition to securing sponsorship revenue for each event. The town will pre-approve potential sponsor contracts. The revenue goals for the events are as follows:
•    Spring community event - $40,000
•    4th of July fireworks display – $30,000
•    Turkey trot - $12,000
•    Camp on the go - $15,000
•    Work to secure local, regional, and national sponsors, bringing in new businesses while maintaining relationships with existing partners.
•    Focus on developing presenting sponsorships for each event.
- Sponsor notification
•    Responsible for sending invoices to sponsors and coordinating payment directly to the town before sponsor begins receiving benefits.
- Advising on sponsorship package/levels of sponsorship
•    Provide input on the different levels of sponsorship to best meet the desired revenue goals. 
•    Contractor should strive to maximize the level of sponsorship acquired.
- Reviewing advertisement designs for sponsor placement 
•    Responsible for evaluation of ad designs to ensure correct sponsor placement and spellings. 
•    Must have the ability to email soft copies for editing and approvals as well as meeting face to face as needed.
- On-site at events to assist with sponsor logistics
•    Contractor will be responsible for being on-site the day of the events to assist sponsors with load in logistics. 
•    Also attend the events for a mutually agreed upon period of time to provide the sponsors with support and to evaluate the events.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: November 21, 2025