Professional Planning and Public Outreach Services

The vendor required to provide professional planning and public outreach services for include:
•    Project management
•    Stakeholder and public engagement
•    Countywide freeway ramp intersection assessment and strategy
•    Pilot locations: existing conditions and opportunities
•    Pilot locations: concepts and initial assessment
•    Draft and final plan
•    Optional tasks
1. Project management
•    Monthly progress report on status of scope of work, budget, and schedule 
•    Weekly and bi-weekly status update calls and monthly meetings with alameda county project management staff and study partners, as needed 
•    Schedule creation and regular maintenance throughout 
•    Maintenance of web-based file sharing platform
2. Stakeholder and public engagement
•    Stakeholder meetings with agency partners and partner organizations
•    Public engagement approach (draft and final)
•    Engagement events, including materials, facilitation, and after-event summaries
•    Stakeholder engagement summaries (draft and final)
3. Countywide freeway ramp intersection assessment and strategy
•    Countywide assessment and prioritization methodology memo
•    Assessment of countywide ramp intersections (draft and final)
•    Countywide ramp intersection development strategy
•    Selection of priority pilot project locations for concept plan development
•    Slide deck and briefing document (draft and final)
4. Pilot locations: existing conditions and opportunities
•    Safety assessment: this plan will focus on the freeway intersection street segments and adjacent intersections in the pilot project areas to perform a systematic safety assessment. 
•    This information will be used to identify the needs, constraints, and opportunities for infrastructure improvements at each location. 
•    Access and barriers analysis: this task includes gathering and reviewing information about travel patterns to and through the pilot areas and how barriers created by freeway interchanges may disrupt connections to important destinations such as neighborhoods, commercial districts, transit stops, parks, and planned development. 
•    The focus of this review will be on active transportation, including pedestrians, and transit users. 
•    the consultant will identify potential opportunities to improve access between these Destinations that could be implemented together with safety improvements. 
•    Enhancement opportunities: the consultant will identify if there are needs and opportunities for enhancements that could be made together with safety improvements. 
•    These could include opportunities for placemaking, greening, climate resilience elements, or other improvements.
5. Pilot locations: concepts and initial assessment
•    These alternatives and any other ideas considered to develop them will be documented for any future alternatives analysis. 
•    Improvement concepts will primarily focus on safety and multimodal access upgrades to address identified needs that can be implemented in the near- to mid-term (therefore likely within existing right-of-way, avoiding modifications to structures or freeway mainline). 
•    Based on need and community interest, concepts could also propose associated sustainability, climate resilience, and community placemaking enhancements. 
•    The consultant team will develop draft high-level concept plans and conduct an initial feasibility evaluation of each of the up to three alternatives per location to identify key risks, such as major impacts to traffic operations, geometric constraints, or potential environmental issues that may be community concerns or create barriers to efficient project development. 
•    The consultant will then develop public-friendly versions of the concepts and assessment outcomes to be presented and workshopped through stakeholder and community engagement.
6. Draft and final plan
•    Final concept design plans for up to two alternatives at each of the pilot freeway ramp locations with estimated high-level costs.
•    Countywide ramp intersection safety plan (draft and final)
•    Supporting materials for final board agenda item
7. Optional tasks
•    Supplementary traffic or other data collection
•    Supplementary traffic or other data analysis and modeling
•    Project initiation documents, project study reports or equivalent
•    Additional public and stakeholder outreach
•    Right of way and topographic survey (may use unmanned aerial vehicles)
•    Concept development, cost estimate, and implementation plan for additional priority ramp intersection locations
•    Grant application support.

- Contract Period/Term: 2 years
- Optional Pre-Proposal Meeting Date: December 2, 2025
- Questions/Inquires Deadline: December 5, 2025