Supplemental Custom Printing Services and Promotional Items

The Vendor is required to provide for custom printing, yearbooks, and promotional items.
- Provide for custom printing services and promotional items to the board.
- Provide printing services in an attempt to cover a broad range of printing requests from departments and schools (“User(s)”) as the need arises.
- Custom Print Services
•    The following print services may be requested by the board: designing; layout; printing; digital printing, typesetting; sequential numbering; trimming; scoring; folding; collating; labeling; packaging; stitching; sewing; stapling; binding; drilling; perforating; perfect binding; side stitching; saddle stitching; spiral binding; shrink wrapping; delivery and storage. 
•    Provide high quality print services in English and Non-English languages including but not limited to Spanish, polish, mandarin, and Arabic.
•    Printing shall be performed in the printing plant of the Respondent or its subcontractor.
- Yearbooks
•    Each School shall determine contents and components for each yearbook project, such as, but not limited to, photos, size of yearbook, yearbook cover, weight of paper, graphic arts and all other material and physical attributes of the yearbook. 
•    The following described herein is provided as a guideline and is not intended to be all-inclusive. 
•    Services and components that are generally included in industry standards shall be included as well.
- All yearbook technical aspects including, but not limited to:
•    Front cover designs;
•    Paper type;
•    Print type;
•    Text type;
•    Photo type;
•    Layout;
•    Number of pages;
•    Tools needed: Desktop Publishing or Word
•    Processing requirements;
•    Correction process;
•    Proofing process;
•    Bindings;
•    Deadlines;
•    Informational Topics;
•    Digital yearbook process;
•    Distribution process; and
•    Yearbook Request Form.
- Receive all materials from User in camera ready copy, a print ready CD, e-file or hardcopy. Respondent shall provide the User with a proof for User’s approval at no additional cost.
- User may request the Respondent to store printed Products on a short term basis.
- Provide technical support from 8:00 a.m. until 5:00 p.m. CST Monday through Friday as necessary to ensure the production of a timely and accurate job.
- Types of Printing
•    Banners and Signs
•    Booklets (workbooks, planners, etc.)
•    Calendars
•    Elementary and High School Diplomas and Covers
•    Pamphlets
•    Posters
•    School Certificates
•    Wall Decals (magnetic tiles, bulletin board letters, bulletin board borders, etc.)
•    Yearbooks
•    Promotional Items (Non-Apparel Swag: custom pens, water bottles, bags, lanyards, sunglasses, etc.)

- Contract Period/Term: 2 years
- A Pre-Submittal Conference Date: November 17, 2025
- Questions/Inquires Deadline: November 14, 2025