Promotional Items

The vendor is required to provide promotional items will be used in conjunction with visit city marketing efforts to promote greater fort city as a tourist destination both nationally and internationally.
- Requirement:
•    All logo and trademark colors and placements are subject to visit city prior written approval.
•    Vendor is to use visit city existing logo and only pre-approved assets, unless requested to do otherwise. 
•    Vendor to use PMS (pantone matching system) color matching, when available, and will ensure that products adhere to visit city brand guidelines.
•    Responsible for the coordination of all aspects of the process until final delivery and acceptance of completed promotional items has taken place.
•    Include the following steps in their ordering process:
o    Provide a digital mock-up of each item, which must be approved by visit city before proceeding.
o    Requested revisions to digital mock-up shall not be limited. 
o    Provide a product sample of the item for quality check by visit city staff at no additional cost to visit city (due within 7-10 days from providing a response to this solicitation). 
o    Provide a pre-production sample of each item at no additional cost to visit city, to be approved by visit city staff before final production of total units. 
o    Final units must be an exact match of approved pre-production sample.
•    Once final sales order has been approved by visit city, provide confirmation that order has been processed. 
•    Provide quality assurance for all promotional items ordered, as outlined below in services
•    Provide delivery of all items to either visit city contracted fulfillment agency or visit city office, as requested during final order approval. 
•    At the conclusion of the order and only after all units have been received by visit city, provide an order breakdown along with a final invoice. 
•    Details required are as follows:
o    Items ordered;
o    Items delivered;
o    Signed delivery slip showing successful delivery of all items;
o    Invoice for items delivered to include final price.
•    Responsible for completing quality assurance of items before final delivery to visit city, which shall include but not be limited to the following:
o    Quality check of all units and replacement of any damaged, incomplete, or missing units prior to final delivery to visit city. 
o    Items shall be bundled for ease of counting and storing (ex: bundles of 10 or 25, as needed). 
o    Individual protective packaging on each unit when necessary or requested by visit city (ex: beach balls should remain individually wrapped to secure the air intake).
- Promotional items
•    Provide at least three (3) suggested options of varying quality and pricing for each of the items requested by visit city to allow for flexibility with product selection. 
•    The prices quoted for each item cannot be increased and will be used to determine vendor selection by visit city.
•    Each product quote must include the following specifications:
o    Unit price of each item, to include three different prices for varying quality of product;
o    Product unit minimums;
o    Art set up charges;
o    Rush fees, if applicable;
o    Product availability;
o    Production timeline including expected delivery date; 
o    Offer expiration date, as applicable; 
o    Freight options, as applicable; 
o    Units are packaged and bundled.