Mail Various Communications and Related Items

The vendor required to provide mail various communications and related items mail various communications and related items for county for one (1) year beginning approximately march 1, 2026.
- Requirements
1. Print orders
•    Upon receipt of a print order from precinct 4, the vendor shall produce and deliver a press proof within seven (7) business days for review and approval.
•    The press proof shall accurately represent final print quality, layout, color, formatting, and content.
2. Production schedule 
•    Upon receiving written approval of the press proof from precinct 4, the vendor shall complete full production of the order within fourteen (14) business days. 
•    Production timelines shall apply to all print projects unless otherwise specified in an individual order.
3. Mail preparation services
•    Upon receipt of a print order from precinct 4, produce and deliver press proof within seven (7) business days for review and approval. 
•    Assemble, sort, and bundle mailings as required by united states postal service (USPS) mailing standards. 
•    Ensure all mail pieces comply with USPS automation, size, weight, and formatting requirements. 
•    Affix the approved county postal indicia on applicable mail pieces.
4. Constituent mailing lists
•    Maintain and update the mailing list between each printed edition, including the removal of duplicates, address standardization (Cass certification), and correction of invalid addresses.
•    Use the most current list provided in precinct 4 for each mail job. 
•    Protect all constituent information in accordance with applicable privacy, confidentiality, and data-handling requirements.
5. Postage and mailing requirements
•    Ensure that postage statements, documentation, and mail entry forms are accurately completed and submitted to USPS. 
•    Notify precinct 4 immediately if postage funds appear low or insufficient for any scheduled mailing.
6. Quality assurance
•    All printed materials shall meet professional print industry standards for color accuracy, clarity, alignment, and material quality. 
•    Precinct 4 reserves the right to reject any print job that does meet approved ensure that postage statements, documentation, and mail entry forms are accurately completed and submitted to USPS.