Athletic Video Capture, Live Streaming, Performance Analysis, and Equipment Installation Services

The Vendor is required to provide to secure a comprehensive athletic performance, video analysis, and team management platform for the district
- Provide to implement a district-wide, unified sports technology solution that enhances coaching effectiveness, supports student-athlete development, improves recruitment visibility, streamlines video exchange, and strengthens communication among coaches, athletes, families, and administrators.
- The goals of this contract include:
•    Establishing a standardized video capture, analysis, and performance review system across all secondary interscholastic athletic programs.
•    Providing student-athletes with equitable access to tools that support skill development and college recruitment opportunities.
•    Increasing operational efficiency by consolidating film exchange, scouting, breakdown, and performance analytics into one integrated platform.
•    Supporting coach professional development through data-informed instruction and feedback.
•    Enhancing district oversight and program evaluation through accessible team and performance metrics.
•    Ensuring compliance with data privacy laws and district technology standards.
- Providing scalable, secure, and user-friendly technology that supports high school and middle school athletic programming across multiple sports and competition levels.
- Envisions a fully implemented, district-wide athletic performance platform that:
•    Provides all designated athletic programs with access to high-quality video capture, upload, breakdown, and analysis tools for multiple sports, which may include but not limited to football, basketball, flag football, soccer, volleyball, and lacrosse.
•    Allows coaches to tag plays, analyze performance trends, and provide individualized feedback efficiently.
•    Enables student-athletes to access film, create highlights, and share content with collegiate recruiters.
•    Integrates scouting exchange with sectional and state associations where applicable.
•    Offers mobile and web-based access for coaches and athletes.
•    Includes professional development resources and onboarding support for staff.
•    Provides district-level administrative access for oversight, reporting, and usage monitoring.
•    Ensures compliance with FERPA, COPPA, and applicable Department data privacy regulations.
•    Operates as a secure, cloud-based platform with reliable technical support and ongoing product updates.
- Video Capture and Live Streaming
•    Provide equipment and/or systems capable of capturing and uploading athletic contests for multiple sports, which may include but are not limited to football, basketball, soccer, volleyball, and lacrosse
•    Support live-streaming of games and events to approved audiences
•    Support on-demand playback and archival access to recorded events
•    Operate effectively in a variety of indoor and outdoor athletic venues
- Coaching and Performance Analysis
•    Provide tools that allow coaches and staff to review, analyze, and annotate game or practice video
•    Support breakdown of video by play, segment, or event
•    Allow secure sharing of video clips with authorized users, including coaches and athletes
- Athlete Development and Exposure Tools
•    Provide tools that enable athletes and coaches to compile and share highlight or performance clips
•    Support athlete profile creation and video organization
•    Any recruiting-related functionality must be limited to facilitating video access and sharing; vendors
•    shall not engage in direct recruiting, representation, or placement of students
- Software and Platform Requirements
•    Web-based or cloud-hosted access
•    Role-based access controls for administrators, coaches, students, and families
•    Mobile (iOS and Android) and desktop accessibility
•    Secure storage and management of video content
•    Role-based user permissions (district admin, athletic director, coach, athlete)
- Data Privacy, Media Rights, and Compliance
•    District policies governing student media, video, and likeness
•    Ownership of video content
•    Student and District control over access and sharing
•    Limitations on commercial use of student images and video
•    Data retention and deletion practices
•    Agreement to district data privacy agreements.
- Installation Services
1. Site Assessment
•    Conduct on-site evaluation of all athletic venues
•    Determine optimal camera placement and coverage
•    Assess power and network infrastructure requirements
2. Installation Services
•    Mounting and securing all cameras and related hardware
•    Installation of cabling, wiring, and mounting systems
•    Integration with existing network infrastructure
•    Configuration of streaming and recording systems
3. Network & Connectivity
•    Coordinate with District IM&T staff
•    Ensure bandwidth optimization for streaming
•    Provide recommendations for upgrades if required
4. Testing & Commissioning
•    Full system testing prior to acceptance
•    Live-stream test events
•    Verification of video quality, angles, and reliability
5. Documentation
•    Provide as-built diagrams and system documentation
•    Equipment inventory and asset tracking list.