Promotional Items

The Vendor is required to provide promotional items with department branding.
- Vendor will offer a wide array of brand names, materials, sizing, colors, and price ranges. Vendor will provide online, email, and telephone ordering options. Vendor will accommodate all manners of shipping requests, including overnight to ground for all carriers.
- provide all relevant ordering information including, but not limited to, lead or production time status, dimensions, imprint area and methods, weight, and packaging.
- Promotional products proposed may be items produced using sustainable resources and sustainable business products including high post-consumer (PCW) recycled content material, will be readily recyclable items (“compostable” items do not count), will offer minimized and readily recyclable packing, will have nontoxic dyes or inks, and for food/liquid container items (e.g. water bottles), will not contain Phthalates and/or Phenols and be BPA Free.
- The City may request digital mock-ups of proposed promotional products from the awarded vendor prior to approval of any order. Mock-ups shall clearly depict the requested item, item color, imprint location(s), approximate imprint size, and placement of all logos, text, or artwork.
- When applicable, mock-ups should also identify imprint colors, decoration method, and any relevant product specifications.
- Digital mock-ups shall be provided at no additional cost unless otherwise disclosed and approved in advance by the City.
- Production shall not begin until the City has reviewed and approved the final mock-up. The vendor shall be responsible for ensuring that all approved artwork, spelling, colors, sizing, and placement are reproduced accurately in the final product.