Electronic Health Record Consultant Services

The vendor is required to provide electronic health records (EHR) system, reviewing current workflows, developing for posting, obtaining appropriate vendor product proposals, assisting in evaluating submitted proposals to help make an EHR selection, and contract negotiations with a selected vendor.
- The public health services include:
•    Child health
•    Dental health
•    Family planning
•    HIV treatment and counseling
•    Immunizations and vaccinations
•    Prenatal health
•    Pharmacy services
•    Sexually transmitted disease prevention, screening, treatment and counseling
•    Tuberculosis prevention, screening, and treatment
- Financial assessment:
•    The consultant will work with county staff to develop an estimate of the total capital and operating costs associated with an EHR platform replacement. 
•    The cost model should include a timing of funds projection that illustrates the total amount of capital funds the county will require and when those funds must be available. 
•    The cost model should also include an estimate of the total ongoing operational costs needed. 
•    The cost model should forecast capital and operating costs for a seven-year period.
- Procurement assistance:
•    Review of the existing EMR platform, its functionality, interfaces, and integration points to the county’s dental and pharmacy platforms, lab services platform, as well as connections to state and community partner platforms. 
•    Partner with regional and national public health agencies to evaluate and benchmark successful EHR implementations. 
•    This collaboration will inform our selection and optimization of EHR systems, ensuring alignment with best practices, interoperability standards, and public health goals. 
•    Review policy driven functionality for grant programs, mandatory reporting, sliding fee scales and other state and federal requirements. 
•    Facilitate requirements gathering using interviews, document analysis, workshops, use cases, data flow diagrams, and other techniques as appropriate. 
•    Provide a forward-thinking approach that goes beyond optimizing current EHR functionality by identifying emerging industry trends, recommending enhancements, and anticipating organizational needs as we expand and grow. 
•    Include all levels of interaction with the EMR: patients, staff, supervisors, IT, community partners, state contacts. 
•    Determine which of the clinic systems will be integrated into the larger EHR platform, retained with integration to the EHR platform, and which will be replaced to better fit the EHR platform. 
•    Develop a detailed requirement specifications document, listing within each EHR module the specific key functionality or requirements for that module that will allow a comparison of the software solutions presented at the EHR stage. 
•    Rank the key requirements, noting which are most critical to the decision (e.g., must-have, should-have, could-have, won’t-have, etc.). 
•    Define technology-based specifications the county has that will influence the platform decision based on a cloud environment, interface or integrations requirements to other applications, and IT support staff.
- Budget: $2.1 billion

- Contract Period/Term: 7 years
- Questions/Inquires Deadline: October 20, 2025