Comprehensive Insurance Brokerage Services

The vendor is required to provide comprehensive insurance brokerage services for include:
• Develop underwriting and marketing strategies to competitively secure the best coverage at the most reasonable cost using retention, contractual transfer or other risk financing techniques consistent with the airports’ instructions.
• Identify viable insurance markets for the airports’ program and present insurers proposals for the airports’ consideration.
o Review planning report and marketing plan with the department prior to approaching insurers.
• Request quotations for specified programs, respond to the underwriters’ questions and compile information in order for them to be able to fairly evaluate their exposures.
• Review insurance proposals (both new policies and renewal policies) for accuracy and conformity to specifications and negotiated coverage.
• Compare to prior year’s policies and advise the director of changes in policy form or coverage.
• Recommend policy coverage or language changes as needed.
• Request modifications, from the insurer, with the director’s concurrence.
• Analyze and negotiate renewals and obtain competitive bids from the insurance industry in order to negotiate the best terms and coverage from the various vendors. present all alternatives to the director in a timely manner.
• Provide insurance summaries of each policy, which will include all pertinent information regarding limits, deductibles, perils, exclusions, etc.
• Bind, cancel and administer all placements, binders, policies and endorsements, as requested, in the timetable specified by the director.
• Monitor the published financial information of the department’s insurers and alert the director when the status of one or more of such insurers falls below the airport’s minimum financial guidelines.
• Issue and facilitate issuance of premium invoices/requests for payment from the underwriting insurer.
• Meet with the director and participate in meetings and presentations regarding insurance related issues to advise of any market trends and industry conditions in terms of capacity, pricing and limitations or extensions of coverage, as needed.
• The successful firm will be required to provide certificates of insurance and auto id cards as appropriate.
• The firm will be required to verify the legitimacy of the request, add special wording, when applicable, such as naming landlords, customers and other parties who have a need to be included as either loss payees and additional named insured, conduct an annual review of certificates of insurance that have been issued in order to determine if they are still required.
• Special events – the successful firm should be able to assist in setting up insurance standards and comment on risk appetite for special events held on the airports’ property (i.e. air-shows, plane pulls, etc.)
• Review and evaluate all leases and contracts, as requested by the director, and comment, as necessary, on insurance coverage and limits.
• Agreements in force are airline agreements, parking lot management, terminal concessions including rental car agencies, corporate aircraft, maintenance hangars and airport operations field and maintenance support facilities, amongst others.
• The successful firm should specifically be able to comment on the adequacy of insurance requirements for new tenants and contractors or service providers on an as needed basis and assist in developing lease insurance requirements.
• Assist the department in creating relationships with insurance companies’ underwriting and loss prevention specialists.
o When available schedule insurer liability loss prevention inspections with insurer(s);
o Coordinate insurer property, boiler and machinery inspections;
o Arrange for in person meetings with insurer underwriters responsible for the department’s account; and
o Provide designated safety and loss prevention services to review exposures and strengthen the overall program.
• Provide claims management services. examples of services that may be requested are:
o Facilitate claim notification to insurers;
o Intercede in claims disputes; and
o Become a resource for handling special claim issues.
• Analyze, assemble and maintain claims and loss data from all previous and current insurers and the department. present loss analysis reports as requested by the department.
• As requested by the director, review ongoing property, casualty, professional and technology exposures.
• Assist in analyzing exposures for maximum probable loss and gaps in coverage; recommend strategies for dealing with these conditions.
o Create annual description and assessment of operational and management risks and incorporate into a planning report; and
o Include benchmarking information for all policies on premiums and limits in same document.
• The successful firm shall prepare a comprehensive risk analysis report that includes a formal summary of all findings and recommendations.
• Provide continuous risk control services to reduce risk at key locations within the airports.
• Services shall include, but not be limited to, evaluating risk management programs; recommending risk enhancements; identifying deficiencies and prioritizing improvement; monitoring programs for effectiveness; safety manual critique; casualty and property surveys; disaster planning and business continuity planning.
• Assistance in the development of alternative strategies will also be required to reduce risk to assets and resources.
• The firm shall create a software program to track contractual related insurance compliance including certificates of insurance.
- Contract Period/Term: 1 year
- Pre-Proposal Conference (Non-Mandatory) Date: May 13, 2025
- Questions/Inquires Deadline: May 20, 2025